Administration Clerk: Contract Management

In brief

**Overview** This rewrite describes the role of an Administration Clerk in Contract Management at the Government Printing Works (GPW), based in Pretoria. This is a 12-month fixed-term contract position, with a salary of R237 453 per annum (Level 05), plus 37% in lieu of benefits. Two such posts are available, referenced as GPW26/01. **What you will do** The successful candidate will provide clerical support in various aspects of contract management, including: * **Administering contract agreements:** * Preparing contract motivations and providing input to the Manager. * Ensuring accurate contractor invoices for submission and approval of payment. * Compiling submissions to Legal for drafting Service Level Agreements (SLAs) and addendums. * **Monitoring service level agreements:** * Ensuring SLAs comply with relevant legislation, regulations, GPW prescripts, policies, and procedures. * Ensuring contracts are properly executed, maintained, and updated by tracking performance, monitoring compliance, and fulfilling contractual obligations. * Monitoring contract/SLA validity periods to ensure timely extension/renewal if required. * **Providing efficient administration support services for the Sub-division:** * Assisting with logistical support, including ordering and issuing stationery. * Properly keeping personnel records. * Tracking the number of contracts on which price adjustments were made due to CPI or PSIRA increases. * Tracking the number of contract expiry flagging letters communicated to end-users. * **Updating and maintaining contract registers of service providers:** * Ensuring uploading, accurate reporting, and recordkeeping of all contract information in the Automated Contract register. * Maintaining all contract-related documents, including creation, organization, and filing. * Compiling basic reports related to contract management, covering status, performance, compliance, and risks. * Assisting with all contractual activities throughout the contract life cycle, as governed by the Contract Management Framework, including service reviews and inception meetings. **Requirements (from the original advert)** * A Grade 12 certificate. * **Added advantage:** A three-year Degree in Supply Chain Management, plus 2 years’ experience in the Contract Management field, and an NQF5 certificate in contract management. * **Added advantage:** Knowledge of the Contract Management framework and administering of contract registers. * Understanding of all relevant Supply Chain Management legislative framework, regulations, and prescripts. * Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP, BBBEE. * Understanding of all Public Service regulations and departmental policies and procedures. **Who should apply** This role is suitable for individuals with a Grade 12 certificate who possess a foundational understanding of Supply Chain Management and contract-related legislative frameworks, particularly within a public service context. Candidates with a Degree in Supply Chain Management, direct experience in contract management, or an NQF5 certificate in contract management will have a distinct advantage. The ideal candidate will be detail-oriented, organized, and capable of providing comprehensive clerical and administrative support for contract lifecycle management, record-keeping, and basic report generation. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/government-printing-works-gpw-vacancies-circular-36-of-2026#spani-ref-gpw26-01 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.
• 2 posts available.

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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