Job Card and Safety Administrator

In brief

**Overview** This role is for an organised Job Card and Safety Administrator within an established civil engineering and construction organisation. The company specialises in earthworks and infrastructure development for the petroleum industry, including fuel pump, storage tank, and forecourt installations. The successful candidate will operate within a highly regulated and safety-conscious working environment. **What you will do** * Prepare and issue job cards to relevant employees or technical teams each morning. * Capture and maintain accurate job card information on the company’s systems. * Monitor the progress and status of open job cards. * Obtain findings, updates, and supporting information from the relevant teams. * Keep clients informed of job findings, progress, and outstanding requirements. * Prepare clear reports and updates for clients. * Follow up on incomplete information and outstanding job cards. * Accurately calculate and capture job-related costs. * Assist with quotations, costing, and supporting documentation where required. * Close completed job cards once all information and costs have been verified. * Maintain organised electronic and manual job card records. * Update and maintain workplace safety statistics. * Compile, update, and maintain safety files and supporting documentation. * Ensure safety records remain accurate, current, and readily available. * Assist with general administrative duties and operational reporting. * Communicate proactively with management, employees, technical teams, and clients. * Ensure all administrative tasks are completed accurately and within the required deadlines. **Requirements (from the original advert)** * Matric or an equivalent qualification. * Previous experience in an administrative, service coordination or job card administration role. * Experience working with job cards, work orders or service documentation would be advantageous. * Experience within a technical services, construction, engineering, installation or maintenance environment would be advantageous. * Previous exposure to occupational health and safety administration would be highly advantageous. * Understanding of job costing, quotations, invoicing support or related financial administration. * Proficiency in Microsoft Word, Excel, Outlook and administrative systems. * Strong numerical ability and attention to detail. * Excellent written and verbal communication skills. * Professional and confident when communicating with clients. * Strong organisational, planning and follow-up abilities. * Able to manage multiple job cards and deadlines simultaneously. * Able to maintain accurate records and confidential documentation. * Willing and able to learn the company’s internal systems and procedures. * Reliable, proactive and able to work with limited supervision. **Who should apply** An organised administrator with a matric or equivalent qualification and previous experience in an administrative, service coordination, or job card administration role. The ideal candidate should possess a strong understanding of job costing and related financial administration, along with proficiency in Microsoft Word, Excel, Outlook, and administrative systems. They must demonstrate strong numerical ability, attention to detail, excellent written and verbal communication skills, and a professional, confident manner when interacting with clients. Strong organisational, planning, and follow-up abilities are essential, as is the capability to manage multiple job cards and deadlines simultaneously, maintain accurate records, and learn internal systems. The role requires a reliable, proactive individual who can work with limited supervision and is comfortable in a highly regulated and safety-conscious environment. Candidates with advantageous experience in job cards, technical services, construction, engineering, installation, maintenance, or occupational health and safety administration are encouraged to apply. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/job-card-and-safety-administrator-kontak-recruitment Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Health and safety (OHS)

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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