Fleet Administrator
- Location
- Centurion, Gauteng
- Closing date
First listed . Last checked at source .
Job description
Key Duties & Responsibilities
Fleet Management
* Maintain accurate fleet records on the Bank's Fleet Management platform.
* Keep updated vehicle files including registration, licensing, fines, services and repairs.
* Monitor vehicle usage, mileage, fuel consumption and service schedules.
* Liaise with Bank, Cartrack and service providers regarding fleet matters.
* Ensure compliance with road safety and legal requirements.
Procurement & Disposal
* Assist with purchasing new vehicles and disposing of old vehicles.
* Manage lease agreements, service contracts and supplier negotiations.
Compliance & Documentation
* Ensure all vehicles have valid licences, permits and insurance.
* Keep updated with transport regulations and company policies.
* Prepare reports for audits and compliance checks.
Cost Control
* Monitor fleet expenses (fuel, maintenance, tolls, repairs).
* Sign off monthly vehicle expense invoices and submit to finance.
* Identify cost-saving opportunities and improve fleet efficiency.
Technology & Tracking
* Use fleet management software to manage maintenance and records.
* Monitor GPS systems for route efficiency and vehicle security.
* Generate fleet performance reports and data analytics.
Risk Management
* Handle accident reports and insurance claims.
* Update insurance clerk on all vehicle changes.
* Implement safety protocols and ensure vehicles meet H&S standards.
Additional Duties
* Authorise repairs through Bank's Fleet Maintenance.
* Manage COF documents, licence renewals and fuel cards.
* Distribute fines to branches and file records.
* Arrange AVIS vehicles for travelling staff.
* Manage toll accounts, parking permits and breakdown assistance.
* Liaise with finance for fleet billing and payments.
Minimum Requirements
Qualifications & Experience
* Matric Certificate (additional related qualifications an advantage).
* Previous experience in fleet administration or fleet management.
Skills & Attributes
* Excellent communication skills.
* Strong attention to detail.
* Analytical and organised.
* Strong interpersonal and relationship-building skills.
* Able to work under pressure and manage multiple tasks.
* Proactive, self-motivated and reliable.
Important Notice
This position is open to female applicants only, in line with the company’s employment equity and workforce planning objectives.
If you are a structured, driven and dependable professional who thrives in an operational support role, this opportunity is for you.
Techbridge Recruitment
Recruiter
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