Administrative Assistant

Requirements * Grade 12. * Experience in administration, membership management, event coordination, or a similar role. * Strong organisational and time management skills. * High level of accuracy and attention to detail. * Excellent written and verbal communication skills, including the ability to prepare basic reports. * Ability to communicate professionally with members, stakeholders, suppliers, and service providers. * Ability to manage multiple tasks and prioritise effectively. * Proficient in Microsoft Office (particularly Word) and Google Workspace (Gmail, Google Drive, and Google Calendar). * Basic financial administration skills, including preparing invoices and reconciliations. * Experience with membership management systems, event registration platforms, and database management systems will be advantageous. * Experience using Canva or similar graphic design software will be advantageous. * Basic knowledge of LinkedIn and other social media platforms will be advantageous. * Ability to work independently, take initiative, and perform effectively within a small team environment. * Must be willing to attend regular in-person meetings with the General Manager and other organisational activities as required. * Applicants should preferably reside in or around Table View, Bloubergstrand, Melkbosstrand, Milnerton or surrounding areas. * Own reliable transport. Responsibilities * Provide administrative and operational support to the General Manager. * Respond to membership enquiries and assist with membership applications, renewals, and onboarding. * Maintain accurate membership records and databases. * Coordinate the administrative aspects of events, including registrations, attendee communications, website updates, and event platform management. * Assist with newsletters, email communications, promotional materials, and social media content. * Schedule Board and Committee meetings, prepare meeting documentation, attend online meetings, take minutes, and distribute meeting minutes and action lists. * Maintain accurate organisational records and ensure documentation is appropriately filed within Google Drive. * Coordinate bookings, obtain quotations, and liaise with suppliers. * Assist with financial administration, including preparing invoices, event reconciliations, and following up on outstanding invoices and membership renewals. * Provide general administrative support and assist with additional duties as required. To Apply: Submit detailed CV, Matric certificate, a recent head-and-shoulders photograph and contactable references. Should you not receive a response within two weeks of applying, please consider your application unsuccessful. West Coast Personnel Recruiter