Front of House Administrator

In brief

**Overview** This role is for a Front of House Administrator at O'Brien Recruitment, responsible for managing the reception area, handling telephone communications, performing various accounting functions, and assisting with general administrative tasks. **What you will do** * **Reception and Telephone Management:** * Keep the workstation and surrounding areas neat and assist colleagues during break times. * Maintain a professional and friendly manner when dealing with staff and customers. * Answer calls professionally and take detailed, accurate messages where necessary. * Transfer calls to the appropriate person or department. * Respond to general customer queries and enquiries where possible. * **Accounts Functions:** * Draw missing Proof of Delivery (POD) reports from the in-house system. * Scan signed invoices into the system, and sort and file signed invoices. * Track missing PODs for the Cape Town and Johannesburg branches and liaise with couriers. * Receive and sign for parcels. * Book courier collections, track client parcels and follow up where necessary. * Request approval for supplier courier expenses and capture them on the accounting package. * Collect drivers’ petrol slips and complete the monthly reconciliation. * Assist with other ad hoc tasks as required. * **Administrative Functions:** * Capture staff time and attendance. * Capture and file staff leave applications. * Ensure office stationery, groceries and cleaning materials are ordered as needed. * Ensure all monthly non-stock billing is submitted to Head Office for payment. **Requirements (from the original advert)** * At least 3 years’ experience as a receptionist or in a similar role involving administrative functions. * Matric, with a good understanding of accounting principles and functions. * N4/N5 Accounting would be an advantage and provide scope for future expansion of the role. * Ability to multitask and work well under pressure. * Good written and verbal communication skills. * Ability to handle confidential information. * Strong organisational skills and the ability to keep a workspace neat and tidy. * Punctual with good time management skills. * Ability to work independently and as part of a team. * Friendly with a pleasant demeanour. * A creative mind and a good working knowledge of Canva would be an advantage. **Who should apply** The ideal candidate is an experienced administrator or receptionist with at least three years of relevant experience, possessing a Matric certificate and a good grasp of accounting principles. They should be highly organised, punctual, and capable of managing multiple tasks under pressure while maintaining a professional and friendly approach. Strong communication skills, the ability to handle confidential information, and a willingness to work both independently and collaboratively are essential. Candidates with N4/N5 Accounting qualifications, a creative mind, and proficiency in Canva would be particularly well-suited. **Deadline** Not specified **Reference** Original posting: https://www.jobmail.co.za/jobs/trade-artisans-technical/trade-artisan-technical-technician/milnerton/front-of-house-administrator-id-7610646 Source: jobmail

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At a glance

• At least 3 years of experience.

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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