Facilities Coordinator

In brief

Overview This role is for a Facilities Coordinator at CBRE Excellerate. The Facilities Coordinator is responsible for conducting day-to-day administrative and operational facilities management services, as well as supporting the management team, colleagues, and relevant organizations and departments. What you will do * Carry out Facilities/workplaces related tasks to ensure the operational delivery of facilities maintenance services on site in line with agreed service standards. * Provide first line response to inquiries and concerns and ensure timely and quality service delivery, following up to ensure satisfaction. * Assign requests to technicians, subcontractors, and vendors. * Communicate these requests to the relevant parties and assist management in resolving problems. * Coordinate the operational delivery of service contracts for the site, ensuring attendance of required meetings for measuring performance and any relevant contract amendments, and providing feedback to the management team. * Prepare regular reports and data according to an agreed schedule and present to key stakeholders. * Ensure building lease obligations are met and service charges are appropriate, through regular liaison with landlords and property managers. * Ensure adherence to the purchase to pay (P2P) process for workplaces, including the raising and approval tracking of purchase orders, tracking payments, and monitoring invoices. * Provide administration support for finance, commercial, HR, Workplaces, and EHS related tasks, supporting Management and Management Team members. * Support the Management team with the administrative tasks associated with the management of EHS on site. * Conduct activities that coordinate compliance with all aspects of health & safety. * Ensure building and office standards are met by performing frequent visual quality inspections, reporting any issues in breach of EHS standards and that fall below the required standards, correcting any defects by steering on site handymen, technicians, security guards and local suppliers and collaborating with Landlord’s team. * Maintain files on company vehicle fleet and coordinate vehicle administration. * Welcome visitors to the site, providing professional support where required to visitors and external third party / contractor providers. * Issue ID badges as required. * Coordinate incoming and outgoing calls to the office and manage emails. * Coordinate all mail correspondence to the front desk. * Always present a positive and professional first impression. * Perform general office administration and inventory tasks as required. * Conduct additional tasks as required; including organizing taxis transfers and timetable information, office activities, and assisting organizing corporate events. * Book and cancel Meeting Rooms when required. * Work positively and collaboratively with colleagues, service providers, landlord and any other parties. Requirements (from the original advert) * **Qualifications/Experience:** * Minimum of Grade 12 or degree in Business Management or equivalent. * 2-3 year’s relevant experience in invoicing and end-user support. * Experience within the Facilities Management field is essential. * Strong technical knowledge of Retail experience will be preferred. * **Skills required:** * Computer literacy; MS Office - Excel and Word; Outlook * Administration Skills * Time Management * Telephone skills * **Knowledge required:** * Contract Management (SLA Suppliers etc.) * Financial principles / processes (costings) * Policies and procedures * Preparation of reports, including dashboards * Administration skills * Communication skills * **Competencies required:** * Assertive * Tolerance for Routine * Communication (Fluency in languages appropriate to target client community) * Systematic Thinking * Methodical * Tolerance for stress * Drive and productivity * Teamwork and Co-operation * Customer and Quality Focus * Accuracy Who should apply This role is suited for an individual with a minimum of Grade 12 or a degree in Business Management or equivalent. Candidates should have 2-3 years of relevant experience in invoicing and end-user support, with essential experience in the Facilities Management field. Strong technical knowledge of Retail experience is preferred. Applicants must possess computer literacy, including MS Office and Outlook, along with administration, time management, and telephone skills. Required knowledge encompasses contract management, financial principles, policies and procedures, report preparation, and communication skills. The ideal candidate will be assertive, methodical, systematic, tolerant of routine and stress, driven, productive, a team player, customer and quality-focused, and accurate. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/facilities-coordinator-cbre-excellerate-10 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel
• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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