Personal Assistant/Regional Secretary Support- Fixed Term Contract (03 Months)

In brief

Overview This is a description of a Fixed Term Contract (03 Months) role for a Personal Assistant/Regional Secretary Support at MIBCO. What you will do * Diary management * Perform general administrative duties * Create, transcribe, and distribute meeting agendas and compile minutes. * Prepare post meeting correspondence and reports * Answer phone calls and direct calls to appropriate parties or take messages. * Establish and maintain a comprehensive filing system * Research, price, and purchase office supplies. * Manage supplies and stock to ensure adequate levels are kept * Obtain quotes and issue order notes after Managers approval * Receive invoices and statements and submit for approval and submit to SSC Finance for payment * Check progress of payments and liaise with service providers on information/documentation required * Handle own correspondence * Oversee booking of boardrooms and arrange refreshments * Coordinate project-based work Requirements (from the original advert) * Above average verbal and written communication and listening skills * Ability to build strong effective relationships * Must have good analytical skills with attention to detail * Must have good conflict handling skills * Strong persuasion skills * Report writing skills * Above average administration skills * Strong organizational and planning skill * An appropriate Grade12 Certificate and /or equivalent academic qualification * Tertiary qualification in office administration will be an advantage * At least 4 years secretarial experience required * The ability to communicate in English is essential * Must be able to handle own correspondence * In possession of a current valid driver’s license (advantageous) * Advanced Computer literacy (Word, Excel and PowerPoint) Who should apply The ideal candidate for this role will have an appropriate Grade 12 Certificate or equivalent, along with at least 4 years of secretarial experience. They should possess strong verbal, written, and listening communication skills, the ability to build effective relationships, and good analytical abilities with attention to detail. Candidates should also demonstrate strong conflict handling, persuasion, report writing, administration, organizational, and planning skills. Proficiency in English and advanced computer literacy in Word, Excel, and PowerPoint are essential. A tertiary qualification in office administration and a valid driver's license are considered advantageous. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/personal-assistant-regional-secretary-support-fixed-term-contract-03-months-mibco Source: myjobmag

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At a glance

• At least 4 years of experience.

• Microsoft Excel

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Job description

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