Property Administration Supervisor

In brief

**Overview** This role is for a Property Administration Supervisor with Prudent HR Solutions' client, a company managing a portfolio of commercial and industrial properties. The successful candidate will be responsible for overseeing billing, collections, and general property administration, as well as supervising an administrative team. The position also requires independent management of a property portfolio, covering administrative functions from lease onboarding to financial reconciliations. **What you will do** * **Billing & Financial Administration:** * Supervise and streamline tenant billing and collections processes. * Oversee month-end billing procedures and ensure accurate financial reporting. * Upload and reconcile tenant charges in MDA and accounting systems. * Ensure accurate and timely invoicing, including third-party billing platforms. * Perform weekly and monthly ledger reconciliations and debtors' age analysis. * Manage billing disputes, payment discrepancies, and escalations. * Monitor outstanding balances and implement effective collection strategies. * Prepare weekly and monthly collection reports for management. * **Property & Tenant Administration:** * Manage a designated property portfolio, including lease administration and tenant onboarding. * Oversee rental billing, receipts, refunds, and tenant collections. * Manage accounts payable, accounts receivable, and cashbook reconciliations. * Maintain accurate tenant records and financial documentation. * Build and maintain strong relationships with tenants, facility managers, and property operations teams. * Resolve tenant queries professionally and efficiently. * **Team Supervision & Compliance:** * Supervise, train, and support the property administration team. * Monitor team performance against departmental targets and collection metrics. * Ensure compliance with company policies, procedures, and quality standards. * Identify opportunities to improve administrative processes and operational efficiency. * Assist with accounts receivable projects and departmental initiatives. **Requirements (from the original advert)** * Grade 12 (Matric). * Relevant qualification in Property Management or a related field advantageous. * Minimum 2–3 years' experience in property administration or a similar role. * Property industry and utilities administration experience essential. * Previous supervisory or junior management experience required. * Intermediate Microsoft Excel proficiency. * Strong customer service and tenant management experience. * Experience with Sage and/or MDA advantageous. **Who should apply** This role is suitable for an experienced, detail-oriented individual with strong leadership and team management skills. The ideal candidate should possess excellent communication and interpersonal abilities, be adept at property and tenant relationship management, and have solid financial administration and reconciliation skills. They should be highly organised, able to work under pressure, meet strict deadlines, and demonstrate analytical thinking, problem-solving, and a customer-focused approach. Prior experience in property administration, supervising teams, and managing collection targets for commercial and industrial properties is essential. **Deadline** Not specified **Reference** Original posting: https://www.jobmail.co.za/jobs/it-computer/other-it-computer/east-london/property-administration-supervisor-id-7597176 Source: jobmail

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel
• Sage / Pastel
• Customer service

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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