Assistant Director: Facilities Management And Records Management

In brief

Here is the job description rewritten into the mandatory structure: **Overview** This is a permanent Assistant Director: Facilities Management and Records Management role (Reference No: GTC2026/10) within the Department of Higher Education and Training (DHET), specifically at Goldfields TVET College, Free State province, Central Office. The position offers a salary of R487 197 per annum (Level 09), plus benefits. **What you will do** The successful candidate will be responsible for overseeing the maintenance of buildings and premises, which includes compiling and monitoring maintenance plans for machinery, tools, and equipment. They will ensure the provision of office accommodation and parking services, optimise space utilisation, and manage full building maintenance. The role involves facilitating awareness workshops on facilities management policies, identifying potential risk hazards, ensuring cleaning services, and proper signage. A key duty is ensuring compliance with SHERQ (Safety, Health, Environment, Risk, and Quality) and OHS (Occupational Health and Safety) acts by developing and implementing related policies, conducting awareness programs, assisting with information, developing emergency evacuation plans, conducting safety audits, identifying hazards, and ensuring an active OHS committee. Further responsibilities include developing quality assurance and SHERQ policies, investigating health and safety complaints, ensuring workshop compliance to statutory requirements, appointing and training safety representatives and first aiders, and reporting/coordinating all IOD’s (Injuries on Duty). The role also encompasses overseeing fleet management (developing and implementing policies, monitoring cleanliness/maintenance, controlling/supervising/authorising vehicle usage, warranty management, insurance, licensing, driver license monitoring, log book monitoring, accident procedure compliance, and parking). Additionally, the Assistant Director will maintain physical security functions, including key control, personnel, document, and surveillance security; develop, review, and monitor security policy implementation; ensure technical security services; manage security and access control systems; conduct preliminary theft investigations; develop security training capacity; ensure proper control and monitoring of electronic security systems; and ensure adherence to contractor Service Level Agreements (SLAs) for services like security and garden maintenance. Finally, the role involves records management and the management of all human, financial, and other resources within the unit. **Requirements (from the original advert)** * Senior Certificate/Grade 12 or NCV Certificate (level 4) plus a recognised 3-year National Diploma (NQF Level 6) or Bachelor’s degree (NQF Level 7) in Building Management, Safety Management / Construction Management / Property Management. * 3-5 years of experience in Properties Management or Facilities Management, SHERQ and OHS environment, of which three years must be at supervisory level. * Valid driver’s license. * Knowledge of Public Service Act and Regulations. * Knowledge of Occupational Health and Safety Act. * Knowledge of Immovable Asset Management System. * Knowledge of Telephone Management System. * Knowledge of Fire Control System. * Knowledge of Facilities Management System. * Knowledge of Occupational Health and Safety Act 85 of 1993 and related regulations. * Financial management skill. * Report writing skills. * Problem solving skills. * Project management skills. * Leadership skills. * Ability to work well under pressure. * Computer literacy. * Sound analytical skills. * Good communication skills (verbal and written). **Who should apply** Candidates applying should possess a Senior Certificate/Grade 12 or NCV Certificate (level 4), supplemented by a recognised 3-year National Diploma (NQF Level 6) or Bachelor’s degree (NQF Level 7) in Building Management, Safety Management, Construction Management, or Property Management. A minimum of 3-5 years of experience in Properties Management or Facilities Management, within a SHERQ and OHS environment, is required, with at least three years of this experience at a supervisory level. Applicants must hold a valid driver’s license. The ideal candidate will demonstrate knowledge of the Public Service Act and Regulations, the Occupational Health and Safety Act (including Act 85 of 1993), Immovable Asset Management System, Telephone Management System, Fire Control System, and Facilities Management System. Essential skills include financial management, report writing, problem-solving, project management, leadership, the ability to perform well under pressure, computer literacy, strong analytical capabilities, and effective verbal and written communication. **Deadline** 20 November 2026 **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-higher-education-and-training-dhet-vacancies-from-circular-39-of-2026#spani-ref-gtc2026-10 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Project management
• Health and safety (OHS)

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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