Administrative Officer

In brief

**Overview** The Office of the Chief Justice (OCJ) is seeking an Administrative Officer for its Western Cape Division of The High Court in Cape Town. This Level 07 role, identified by Reference Number 2026/149/OCJ, offers a salary range of R338 106 – R398 277 per annum. The position requires the successful candidate to sign a performance agreement. This role involves critical administrative and supervisory functions primarily focused on ensuring the quality and integrity of court recording processes and managing transcription services. The Organisation will give preference to candidates in line with its Employment Equity goals. **What you will do** The Administrative Officer will be responsible for a range of duties including: * Ensuring good quality recording of court proceedings by: * Training newly appointed Administration Clerks (DCRS) on technical and administrative aspects of operating court recording machines. * Conducting daily tests on all court recording machines before court sittings to check microphone status and sound quality. * Ensuring all DCRS clerks are seated in court 15 minutes before proceedings. * Troubleshooting reported technical problems on court recording machines and logging calls to the helpdesk for unresolved issues. * Ensuring clerks utilize headphones throughout court proceedings and playback recordings at intervals to monitor audio quality. * Ensuring court recordings are backed-up and filed systematically, including facilitating transcription of Judgments for backup, clearly marking digital and physical court recordings (CD’s and Transcriptions) with case and party details, and filing physical recordings in an access-controlled strong room. * Ensuring the CRT system uploads court recordings to the local server and Admin Clerks download them to CD’s or USB’s. * Facilitating transcription services within the court by: * Retrieving cases upon receipt of written requests for transcriptions. * Updating the transcription register before and after transcribed records are received. * Testing court recordings for audibility before sending to the transcriber. * Ensuring the transcriber meets turnaround times and implementing penalties when they fail to comply with the SLA. * Liaising with the requester upon receipt of transcribed records. * Following up on invoices with the transcriber and ensuring payment within 30 days. * Supervising and developing staff by: * Performing general supervision of employees, allocating duties, and conducting quality control on work delivered. * Ensuring officials adhere to proper mannerisms in the courtroom, such as refraining from cellphone use. * Managing staff leave. * Advising and leading supervisees regarding all aspects of work. * Managing performance agreements for the section and assessing staff half-yearly and annually. * Managing the conduct and discipline of employees. * Ensuring all employees are trained and developed to deliver work of the required standard efficiently and effectively. * Developing, implementing, and monitoring work systems and processes to ensure efficient and effective functioning. * Addressing enquiries and providing advice and guidance on asset allocation and control. * Ensuring all assets in the office and all equipment are accounted for and correspond with the custodian and location. * Performing any other relevant administrative support functions to the Judiciary, Court Manager, and Supervisor. **Requirements (from the original advert)** * A National Diploma in Public Management/Administration or an equivalent qualification at NQF level six (6) with 360 credits as recognised by SAQA. * A valid driver’s license will serve as an added advantage. * **Skills**: Computer literacy (MS Office), communication (written and verbal), time management, problem solving, planning and organising. * **Attributes**: Flexible, self-driven, motivated, ability to work under pressure, accuracy and attention to detail. **Who should apply** This role is suitable for a highly organized, self-driven, and motivated individual with a National Diploma in Public Management/Administration or an equivalent NQF level 6 qualification. The ideal candidate should possess strong computer literacy (MS Office), excellent written and verbal communication skills, effective time management, problem-solving abilities, and strong planning and organizing skills. They must be flexible, able to work under pressure, and demonstrate accuracy and attention to detail, particularly given the responsibilities related to court recordings, transcription, and staff supervision. Preference will be given to candidates in line with the Organisation's Employment Equity goals. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/office-of-the-chief-justice-ocj-vacancies-from-circular-39-of-2026#spani-ref-2026-149-ocj Source: govpage

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