Personal Assistant

In brief

**Overview** This is a re-advertisement for a Personal Assistant position within the Department of Water and Sanitation (DWS), specifically in the Water and Sanitation Services Management branch, under Provincial Operations: Western Cape. The role is based in Bellville and offers a salary of R338 106 per annum (Level 07). Applicants who previously applied must re-apply. **What you will do** The Personal Assistant will be responsible for: * Providing secretarial/receptionist support service to the manager. * Implementing administrative procedures for the component. * Receiving telephone calls and visitors on behalf of the manager. * Implementing policies and procedures. * Engaging the Supply Chain Management regarding purchased materials. * Ensuring that financial procedures are observed in the section. * Liaising with travelling agencies to make travelling arrangements for the office. * Arranging meetings and events for the manager and staff in the unit. * Processing all invoices that emanate from the activities of the work of the manager including the travel and subsistence claims for the unit. * Taking of basic minutes of the meetings of manager where required. * Administering matters like leave registers and telephone accounts and proper filling of document. * Preparing all relevant documents to enable the manager to prepare for meeting. * Providing feedback on identified administrative gaps. * Providing records on goods and services procured and handling all the procurement items for the office. **Requirements (from the original advert)** * Secretarial Diploma or equivalent qualification. * Three (3) to five (5) years’ experience in rendering support to Senior Management. * Knowledge of administrative procedures. * Knowledge of secretarial duties. * Excellent Computer literacy skills. * Advanced proficiency in Microsoft Office suit. * Sound organisational skills. * Good people skills. * High level of reliability. * Written communication skills. * Ability to act with tact and discretion. * Good grooming and presentation. * Self-management and motivation. * Knowledge of dispute resolution process. * Understanding of Social and Economic development issues. * Basic Financial Management and knowledge of PFMA. * Knowledge Management. * People and Diversity management. * Problem solving People and Diversity Management. * Client Orientation and Customer Focus. * Remain up to date regarding the prescripts, policies and procedures applicable to his / her work terrain to ensure efficient support to the manager. * Excellent communication skills (verbal and written). * Accountability and Ethical Conduct. **Who should apply** Candidates should possess a Secretarial Diploma or equivalent qualification and have three to five years of experience providing support to Senior Management. The ideal candidate will demonstrate excellent computer literacy, advanced proficiency in Microsoft Office, and sound organisational, people, and written communication skills. They should be highly reliable, able to act with tact and discretion, and maintain good grooming and presentation. Self-motivated individuals with knowledge of administrative procedures, secretarial duties, basic financial management (including PFMA), dispute resolution processes, and an understanding of social and economic development issues are encouraged to apply. The role also requires strong problem-solving abilities, client orientation, customer focus, and a commitment to accountability and ethical conduct, alongside the ability to stay updated on relevant policies and procedures. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-water-and-sanitation-dws-vacancies-from-dpsa-circular-39-of-2026#spani-ref-131126-29 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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