Receptionist / Admin Clerk

In brief

**Overview** This role is for a Receptionist / Admin Clerk with O'Brien Recruitment. The position involves professional front-desk management and a comprehensive range of administrative duties, providing support to HR, procurement, and senior management. Key responsibilities include visitor and telephone management, meeting coordination, ordering office and operational supplies, maintaining procurement records, and assisting with HR processes. **What you will do** Key responsibilities for this role include: * **Front Desk & Visitor Management:** Welcome and assist visitors and contractors professionally, manage visitor sign-in procedures, coordinate site access requirements, coordinate deliveries and couriers, and ensure reception and office areas remain neat and professional. * **Communication & Telephone Management:** Answer and direct incoming calls, take and relay accurate messages, maintain internal contact directories, and maintain telephone records. * **Meeting & Hospitality Coordination:** Arrange meetings for the HR Manager, coordinate internal and external meetings, manage the HR Manager’s meeting schedule, prepare meeting rooms, and arrange refreshments for meetings and guests. * **Procurement & Inventory Administration:** Source and order office supplies, order PPE, order cleaning products and consumables, monitor stock levels, monitor supplier performance, verify invoices, and maintain procurement records. * **Administrative & HR Support:** Provide front-desk support to HR processes, welcome candidates and new starters, collect and hand over documents, book rooms for interviews and training, provide administrative support to the Managing Director, and handle confidential information with discretion. **Requirements (from the original advert)** * Matric / Grade 12 * Minimum 5 years’ Reception and/or Administration experience * Strong proficiency in Microsoft Outlook, Word and Excel * Fluent in English and Afrikaans, written and spoken * Valid driver’s licence * Strong organisational skills * Strong communication skills * Professional presentation * Excellent attention to detail * High level of confidentiality **Who should apply** The ideal candidate for this role is an individual with a Matric/Grade 12 qualification and at least five years of experience in reception and/or administration. They should possess strong proficiency in Microsoft Outlook, Word, and Excel, and be fluent in both written and spoken English and Afrikaans. A valid driver’s licence is required. This role suits someone who is highly organised, has strong communication skills, maintains a professional presentation, demonstrates excellent attention to detail, and can handle confidential information with a high level of discretion. The role requires competencies in reception, front desk, visitor and telephone management, meeting and diary coordination, procurement, inventory, supplier liaison, invoice verification, and HR administration. **Deadline** Not specified **Reference** Original posting: https://www.jobmail.co.za/jobs/finance-accounting/finance-accounting-management/western-cape/receptionist-admin-clerk-id-7608816 Source: jobmail

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Microsoft Office
• Driver's licence
• Afrikaans

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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