Senior Administrative Officer: Logistics & Disposals (inventory)

In brief

Overview This role is for a Senior Administrative Officer specializing in Logistics & Disposals (inventory) within the Goods and Services SCM Directorate of the Gauteng Department Of Infrastructure Development. The position is based at the Head Office in Johannesburg, offering an annual salary of R413 001 plus benefits. What you will do * Coordinate the receipt, verification and processing of requisitions for goods and consumables from internal clients. * Liaise with end users, suppliers, and procurement officials regarding delivery schedules and outstanding orders. * Coordinate the receipt of goods and verify quantities and specifications against purchase orders and delivery notes. * Capture received items on inventory and logistics management systems. * Prepare and maintain Goods Received Notes, issues vouchers, and distribution records. * Arrange and monitor the distribution of stock and consumables to user sections. * Verify that all supporting documentation is complete, accurate and filed. * Follow up on discrepancies, shortages, damaged goods and back orders. * Maintain a register of requests, receipts and issued items. * Coordinate the compilation of routine reports on stock movement and distribution activities. * Facilitate administrative control over warehouse operations and storage facilities. * Facilitate the storage of goods in an an orderly, secure and accessible manner. * Monitor stock levels and identify items requiring replenishment. * Update bin cards, stock registers and electronic inventory records. * Facilitate compliance with occupational health and safety requirements within storage areas. * Coordinate the labelling and classification of stock items. * Monitor the safekeeping of high-value and sensitive inventory items. * Report on warehouse-related risks, losses and irregularities to management. * Facilitate compilation of monthly inventory status reports. * Coordinate and participate in scheduled and ad-hoc stocktaking exercises. * Reconcile physical stock counts with inventory records and investigate variances. * Prepare stock adjustment documentation for approval. * Maintain accurate inventory accounts and audit trails. * Compile reports on obsolete, redundant and slow-moving stock. * Facilitate compliance with asset and inventory management policies. * Provide administrative support during internal and external audits. * Facilitate maintenance of filing systems, databases and records related to logistics and inventory management. * Draft correspondence, memoranda and submissions. * Coordinate the preparation of monthly, quarterly and annual operational reports. * Facilitate responses to internal and external enquiries regarding logistics and inventory matters. * Coordinate meetings, prepare agendas and record minutes. * Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. * Supervise subordinates and maintain discipline. * Supervise training and development of subordinates according to agreed training interventions. * Develop and update the service delivery and work plan for subordinates. Requirements (from the original advert) * An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Logistics/Cost and Management Accounting/Financial Management/ Financial Accounting. * A minimum of 2 years of experience in management of Assets. * A valid driver’s license. * Knowledge of the Public Service Regulatory Framework. * Knowledge of the department Strategy. * Knowledge of the SCM policy and procedures. * In-depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management. * Communication skills. * Computer Literacy. * Analytical skills. * Presentation skills. * Report writing skills. * Team player. * Able to work independently. * Professional. * Quality-driven. * Ability to work under pressure. Who should apply The ideal candidate is a team player who can also work independently, demonstrating professionalism and a quality-driven approach, particularly under pressure. They should possess strong communication, computer literacy, analytical, presentation, and report writing skills. A candidate with comprehensive knowledge of public service regulatory frameworks, departmental strategy, SCM policies, and financial management legislation (PFMA, Treasury Regulations, Financial Delegations, Risk Management) would be well-suited for this role. Deadline Not specified Reference Original posting: https://www.govpage.co.za/vacancies/gauteng-department-of-infrastructure-development-vacancies-from-dpsa-circular-38-of-2026#spani-ref-refs-048671 Source: govpage

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At a glance

• At least 2 years of experience.

• Health and safety (OHS)

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