Senior Administrative Officer: Office Of The Principal

In brief

**Overview** This role is for a Senior Administrative Officer in the Office of the Principal at the Department of Higher Education and Training. Bearing reference number EMC1/24/26, the position is based at Head Office and offers a salary range of R413 001 – R486 501 per annum (Level 08), plus benefits. The purpose of the role is to provide comprehensive administrative and coordination support to the Principal's office, ensuring efficient operation and compliance with administrative processes. **What you will do** Key responsibilities for this role include: * Drafting all letters, submissions, and memorandums. * Preparing supporting documents for meetings. * Receiving and distributing stationery to relevant officials. * Receiving and consolidating monthly reports. * Assisting in coordinating college inputs for annual, quarterly, monthly reports, and cash flow statements. * Assisting in the establishment and implementation of effective records and document management systems in the office of the Principal. * Coordinating all logistical arrangements for travelling and meetings, etc. * Processing claims for travelling and meetings, etc. * Arranging all meetings, proceedings, and activities of relevant structures within the Principal's office. * Compiling agenda, minutes, reports, and other records for these structures. * Distributing relevant documents for meetings of these structures. * Assisting in keeping a register of resolutions and supporting relevant Council Members / Managers / Officials through continuous correspondence to remind them of outstanding tasks. * Ensuring the safekeeping of approved and signed-off minutes. * Assisting in coordinating operational and strategic planning processes. * Assisting in coordinating and compiling strategic and operational plans. * Assisting in facilitating the development and implementation of service delivery improvement plans and initiatives. * Assisting in coordinating and compiling institutional performance and strategic reports. * Assisting in conducting an assessment on college effectiveness and efficiency in supporting the attainment of service delivery objectives. **Requirements (from the original advert)** * Grade 12 Certificate. * Recognised National Diploma in Public Administration / Business Management / Office Management (NQF Level 6) or equivalent qualification. * 3-5 years of experience in a Public Administration environment. * Valid Driver’s License (will be an added advantage). * **Competencies:** * Knowledge and understanding of Public Administration. * Knowledge of the relevant legislation, policies, prescripts, and procedures. * Basic knowledge of Financial Administration. * **Skills:** * Administrative * Planning and organizing * Financial management * Report writing * Communication and interpersonal * Problem solving * Computer literacy * Analytical * Client oriented * Project management * Team leadership * People management **Who should apply** The ideal candidate for this role should possess a National Diploma (NQF Level 6) or equivalent in Public Administration, Business Management, or Office Management, along with a Grade 12 Certificate. Applicants must have 3-5 years of experience within a public administration setting. Essential competencies include a strong understanding of Public Administration principles, relevant legislation, policies, and basic financial administration. Candidates should demonstrate robust administrative, planning, organizing, financial management, report writing, communication, interpersonal, problem-solving, computer literacy, and analytical skills. The role requires an individual who is client-oriented, capable of project management, and exhibits team leadership and people management abilities. A valid Driver's License is considered an advantage. **Deadline** 06 November 2026 at 14H00 **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-higher-education-and-training-vacancies-from-dpsa-circular-38-of-2026#spani-ref-emc1-24-26 Source: govpage

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At a glance

• Project management

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