Procurement Manager

In brief

**Overview** This role is for a Procurement Manager (also referred to as Procurement and Cost Control Manager) at One&Only Resorts. The position is responsible for overseeing the overall procurement, purchasing, inventory management, receiving, stores, and cost control functions within the hotel. Reporting directly to the Director of Finance, the manager ensures that all hotel departments are supplied with the required goods, products, and operating materials in accordance with established quality standards, budgetary requirements, operational needs, and delivery schedules, while adhering to hotel policies, procedures, and financial objectives. **What you will do** * Oversee the overall procurement, purchasing, inventory management, receiving, stores, and cost control functions of the hotel, reporting directly to the Director of Finance. * Ensure all hotel departments are supplied with the required goods, products, and operating materials in accordance with established quality standards, budgetary requirements, operational needs, and delivery schedules. * Develop and implement efficient procurement processes. * Source reliable suppliers. * Negotiate competitive prices and favourable payment terms. * Monitor market trends. * Maintain strong professional relationships with suppliers and departmental Heads of Department (HODs). * Ensure all purchasing activities comply with hotel policies, procurement procedures, internal controls, contractual requirements, and audit standards. * Oversee the complete purchasing process, including supplier selection and approval, vendor registration and maintenance on the ERP system, purchase order monitoring, price updates, quotation comparisons, contract management, and the maintenance of accurate procurement records. * Ensure appropriate quotations are obtained in accordance with company policy. * Maintain supplier pricing agreements. * Ensure all procurement activities follow established governance procedures, including requests for proposals, requests for quotations, bidding processes, and contract approvals. * Work closely with departmental management and Finance to control expenditure, monitor purchasing trends, maintain accurate supplier and product information, and ensure that all purchasing decisions support operational efficiency and the hotel's financial objectives. * Effectively manage inventory and cost control across all hotel stores and outlets. * Establish and monitor appropriate par stock levels. * Maintain accurate inventory records. * Authorise new item codes and deactivate obsolete items. * Ensure stock levels are aligned with operational requirements. * Oversee daily cost-of-sales reporting, Micros depletion processes, stock transfers, inventory adjustments, and the verification of system transactions to ensure accuracy and accountability. * Ensure monthly cycle counts and stocktakes are conducted correctly, with all required system processes completed before stock counts commence. * Investigate, document, and report stock variances. * Ensure inventory movements and adjustments are properly authorised and processed within the required timeframes. * Supervise receiving and stores operations to ensure that all deliveries are received, inspected, verified, and processed accurately within the required deadlines. * Check that purchase orders, supplier invoices, product descriptions, quantities, and prices correspond before goods are accepted into the ERP system. * Properly document and follow up any discrepancies, price changes, back orders, returns, or credit notes with the relevant departments and suppliers. * Ensure all receiving documentation is correctly stamped, signed, and processed. * Record returns to vendors accurately. * Ensure receiving areas and stores remain clean, organised, secure, and compliant with health and safety requirements. * Maintain strict controls over access to stores, operating hours, and emergency requisitions to protect hotel inventory and prevent unauthorised stock movements. * Play an essential role in financial reporting and month-end procedures. * Coordinate beverage and food stock counts. * Review stock variances and monitor slow-moving inventory. * Process relevant inventory journals. * Submit inventory ageing reports and store variance reports to Finance within the prescribed timeframes. * Ensure all stock transfer transactions are appropriately authorised and supporting documentation is complete. * Ensure inventory system mappings between Micros and the ERP system remain accurate and consistent. * Provide strong leadership, analytical skills, and attention to detail. * Communicate effectively with Finance, departmental managers, suppliers, and other relevant stakeholders. * Continuously review procurement and inventory procedures. * Identify opportunities for improved efficiency, strengthen internal controls, minimise wastage, and reduce unnecessary expenditure without compromising product quality or service standards. * Contribute to the hotel's overall profitability, operational effectiveness, and financial sustainability through effective supplier management, purchasing control, inventory monitoring, accurate financial reporting, and strict adherence to procurement policies. **Requirements (from the original advert)** * Bachelor’s Degree or Diploma in a business-related field. * Procurement qualification would be advantageous. * Minimum of 2 to 4 years working experience in a similar role, strategic sourcing and contract development. * Have strong attention to details and quality of work. * Able to work under pressure and towards deadlines. * Be able to work as part of a team. * Be a self-motivated and approachable and friendly person. * 5* Luxury Hotel experience would be advantageous. * An understanding of accounting terms and practices. * Above average Excel skills not less than level 2. * Must be fluent in verbal and written English. **Who should apply** This role is suited for a dedicated professional with a business or procurement background, possessing 2-4 years of experience in strategic sourcing, contract development, and cost control, ideally within a 5-star luxury hotel environment. The ideal candidate should demonstrate strong leadership, analytical skills, and meticulous attention to detail, capable of managing complex procurement, inventory, and financial reporting processes. They must be a self-motivated, approachable team player who can communicate effectively with various stakeholders and thrive under pressure, while continuously seeking opportunities to enhance efficiency and control costs. Proficiency in Excel and English, coupled with an understanding of accounting principles, is essential. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/procurement-manager-one-only-resorts Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel

Extracted automatically from the advert; confirm requirements on the original listing.

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