Administrator: Branch

In brief

Overview This role is for an Administrator: Branch at Midas, a part of Motus Aftermarket Parts, located in King Williams Town. The primary purpose is to gain a comprehensive understanding of all standard accounting and administrative functions within the branch, while also supervising and controlling the branch's administrative and accounting team. This ensures that all branch assets are safeguarded and accurately accounted for. What you will do Key responsibilities include, but are not limited to: * Acquiring a general understanding of all standard accounting and administrative functions performed at the branch. * Supervising and controlling the branch administrative and accounting team to safeguard and correctly account for branch assets. * Accurately and completely receipting all cash, COD, and credit sales. * Safeguarding all cash and daily banking all proceeds received from customers, ensuring all daily receipts are completely and accurately recorded and fully banked daily. * Supervising and maintaining the branch creditor’s ledger, including checking, capturing, authorizing, and timeously approving all creditor invoices and payments. * Ensuring all sundry non-trading stock purchases are correctly authorized, fully received, and timeously paid. * Managing the branch debtor’s ledger, which involves timeous receipt of customer payments, accurate updating of accounts, recovery of overdue amounts, control of credit limits, opening new accounts, and appropriate debt recovery actions. * Maintaining cordial and professional relationships with the company’s customers. * Immediately recording and following up on all RD and unpaid cheques. * Accounting for and safeguarding petty cash. * Consistently supervising, maintaining, and enforcing all branch’s internal controls across sales, warehousing, and distribution. * Ensuring familiarity with and full understanding of the company’s official internal control manual by relevant staff. * Ensuring strict and appropriate divisions of duties, particularly between persons controlling and recording cash receipts to tightly control opportunities for cash takings manipulation. * Applying all head office accounting requirements and achieving group reporting deadlines. * Building relationships with and training the branch accounting and administration team to ensure their competence. * Ensuring the team is adequately staffed to meet expected performance levels. * Ordering, recording, and safeguarding all stationery, including company cheques and invoices. * Maintaining a professional working relationship with MIBCO and ensuring timeous and accurate monthly staff contributions. * Working closely with the branch manager as part of the branch management team to maximize branch performance. * Performing regular test checks on internal control processes and various ad hoc tasks, including investigations into control breaches. * Building an efficient and professional working relationship with Alert head office and resolving all queries timeously. * Continually reviewing branch general ledger accounts, monthly expenses, and investigating variances. * Preparing the branch annual budget and reviewing actual performance against it. * Reviewing and maintaining all branch control accounts. * Calculating and preparing all month-end accrual journals. * Undertaking various ad hoc investigations and accounting tasks. Requirements (from the original advert) * Matric * Financial Degree or currently studying in the financial field - Essential * 5-8 years’ experience in a similar field * Extensive and appropriate bookkeeping and administrative experience in a corporate environment that includes a branch or divisional network. * A strong accounting background with a full grasp of all fundamental accounting concepts. * Extensive working knowledge and hands on experience in all aspects of accounting and administrative including all accounting functions up to trial balance. * A full understanding of the workings of all general ledger control accounts and the ability and experience to administer and reconcile them. * An enquiring mind that ensures an understanding of the full accounting cycle. * A good understanding and working knowledge of both the debtors and creditors ledger. * Extremely organized and disciplined approach to daily accounting tasks and administration * The ability to supervise subordinates and to delegate tasks where necessary in order to ensure the achievement of tight monthly deadlines. * Ability to liaise with banks and the confidence to resolve problems with banking staff. * Comfortable with computerized ledgers and a solid working knowledge of Microsoft Excel and Word. * Able to work under pressure * Must be willing to work in a team as well on your own * An honest and trustworthy individual willing & able to work with large amounts of cash each day * Ability to liaise and work with admin staff in different branches around the country * Clear ITC & Criminal Who should apply The ideal candidate is an organized, disciplined, and honest individual with a strong financial and accounting background (degree or current studies essential) and 5-8 years of relevant experience, ideally in a corporate environment with a branch network. They should possess extensive bookkeeping and administrative skills, a full understanding of accounting concepts up to trial balance, and proficiency with general ledger, debtors, and creditors ledgers. The candidate must be able to supervise staff, delegate tasks, work under pressure, and meet tight deadlines. Proficiency in computerized ledgers, Microsoft Excel, and Word is required, along with the ability to liaise effectively with banks and other branch staff. An enquiring mind and the capacity to handle large amounts of cash are crucial. A clear ITC and Criminal record is a mandatory requirement. Deadline 23 October 2026 Reference Original posting: https://www.myjobmag.co.za/job/administrator-branch-motus-aftermarket-parts-2 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 5 years of experience.

• Microsoft Excel
• Bookkeeping

Extracted automatically from the advert; confirm requirements on the original listing.

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