Administration Clerk

In brief

**Overview** This is an Administration Clerk position (Reference No: 2026/146/OCJ) within the Office of the Chief Justice (OCJ). The role is located at the KwaZulu-Natal Division of The High Court in Pietermaritzburg. The salary offered is R237 453 – R279 708 per annum (Level 05), and the successful candidate will be required to sign a performance agreement. The organisation will give preference to candidates in line with its Employment Equity goals. **What you will do** The successful candidate will render general clerical support services, which includes recording, organising, storing, capturing, and retrieving correspondence and data, as well as updating registers and statistics. You will be responsible for receiving, determining the nature of, and distributing all incoming and outgoing documents, and following up on outstanding matters. The role involves maintaining a complete filing system, performing filing and tracing of documents for managers and components, and typing letters or other correspondence when required. You will also maintain the incoming and outgoing document register for the component (district offices). Additional responsibilities include providing supply chain clerical support services, acting as a sub-inventory controller for the manager’s office, liaising with internal and external stakeholders regarding procurement, and handling the procurement of standard office items like stationery and refreshments by obtaining quotations and completing forms. You will maintain the asset register of the component (district offices). Furthermore, the position entails providing personnel administration clerical support, such as maintaining leave and personnel records, and attendance registers. You will make travel arrangements, verify related documentation and receipts, and process travel and subsistence claims. The role also involves general administrative support, including logistical arrangements for meetings, providing secretariat support, compiling minutes and memos, handling office correspondence, ensuring a proper filing system, and providing support with stationery supplies within the sub-directorate. **Requirements (from the original advert)** * Applicants should be in possession of a Grade twelve (12) certificate. * No experience required. * A driver’s license will serve as an added advantage. * Knowledge of: * Working procedures in terms of the working environment. * Registry processes and practice. * Storage and retrieval procedures in terms of the working environment. * Legislative frameworks governing the Public Service. * Filing system. * Mail procedure manual. * Promotion of Access to Information Act. * National Archives and Batho Pele Principles. * Skills in: * Computer literacy (Microsoft Office). * Communication. * Numeracy. * Interpersonal skills. * Problem-solving. * Analysing. * Time management. * Administrative skills. **Who should apply** This role is suitable for individuals who have completed Grade 12 and are seeking an entry-level position, as no prior experience is required. The ideal candidate will possess strong administrative skills, including computer literacy with Microsoft Office, effective communication, numeracy, and good interpersonal abilities. Applicants should be adept at problem-solving, analysis, and time management, and have an understanding of public service legislative frameworks, registry processes, and filing systems. While not mandatory, a driver’s license would be beneficial. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/office-of-the-chief-justice-ocj-vacancies-dpsa-circular-37-of-2026#spani-ref-2026-146-ocj Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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