Administrative Clerk Production :Organisational Design Service Excellence

In brief

**Overview** This role is for an Administrative Clerk within the Organisational Design Service Excellence unit of the Eastern Cape Department Of Human Settlements. The position offers an annual remuneration of R237,453.00 at Level 5. The primary purpose of the role is to provide comprehensive clerical, administrative, logistical, and records management support to the unit. **What you will do** * Provide clerical support to the unit. * Draft routine memoranda, letters, submissions and administrative reports. * Maintain registers, filling systems and administrative records for the unit. * Photocopy, scan, print and distribute documents as required. * Follow up on outstanding documents and provide feedback to the supervisor. * Render records and information management support services to the unit. * Open, update and maintain physical and electronic files in line with records management requirements. * Capture and update information relating to structures, job descriptions, job evaluation and service excellence activities. * Maintain databases, spreadsheets and tracking tools for the unit. * Retrieve records and provide information to officials when required. * Ensure safekeeping and confidentiality of official records. * Provide logistical and secretariat support. * Arrange meetings, venues, attendance registers and related logistical requirements. * Prepare and distribute agendas, meeting packs and supporting documents. * Record minutes, decisions and action items during meetings when required. * Follow up on action items and update tracking registers. * Render support with the coordination of workshops, awareness sessions and stakeholder engagements. * Provide general office, procurement and stakeholder support. * Render support with requisitions, stationery requests and basic procurement administration. * Receive and direct enquiries from internal and external stakeholders. * Maintain office equipment usage records and report faults to the relevant unit. * Render support in the circulation, signing and filing of job descriptions, plans, reports and submissions. * Compile routine administrative updates for the supervisor. **Requirements (from the original advert)** * National Senior Certificate, NQF level 4 with no experience. * Knowledge of office administration procedures and record management, confidentiality and handling of official information. * Good communication skills (written and verbal) and computer literate. * Ability to work in a team and with collaborations, attention to detail, time management and customer care. **Who should apply** This role is suitable for an individual holding a National Senior Certificate (NQF level 4) who is seeking an entry-level administrative position, as no prior experience is required. The ideal candidate will possess foundational knowledge of office administration and record management principles, along with strong communication skills (both written and verbal) and computer literacy. Essential qualities include the ability to work collaboratively in a team, meticulous attention to detail, effective time management, and a commitment to customer care. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/administrative-clerk-production-organisational-design-service-excellence-eastern-cape-department-of-human-settlements Source: myjobmag

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At a glance

• No previous work experience required.

• Customer service

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