ContractAccounting & Finance

Creditors Administrator (Fixed Term) (North West)

Tharisa

Location
North West
Contract
Fixed-term contract
Minimum qualification
Matric / Grade 12
Closing date

First listed . Last checked at source .

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In brief

**Overview** This is an explanation of the Creditors Administrator (Fixed Term) role at Tharisa, located in North West. The position focuses on managing creditor control, data analytics and reporting, financial administration, invoicing and reconciliation processes, with additional responsibilities in procurement support, resource management, and stakeholder relations. **What you will do** * **Creditors Control Administration**: * Respond efficiently to queries and problems from external suppliers regarding account payments via email and phone. * Facilitate account payable and supplier receipt processes by capturing data and conducting daily system backups, ensuring data accuracy and confidentiality. * Monitor all payments to suppliers, track payment periods, investigate delays, and ensure timely payment. * Check internal customer submissions for contractor payments, comparing ordered services/products against those delivered. * Work to achieve good governance around the GR/IR process by implementing standard operating procedures. * Check and submit all documentation to the supervisor for review, ensuring appropriate approvals before payment processing. * **Data Analytics and Reporting**: * Maintain and report daily on the GR/IR, drawing reports that align captured information with actual financial data. * Conduct weekly and monthly forecasts on expected payments by checking debtors against confirmed payments to support management decision-making. * Develop GRNI reports, reporting and following up on debtors aged 60+ days to address delayed payments. * Co-create GR/IR reports with guidance from the Creditors Supervisor, compiling and analysing data. * Participate in upskilling on TM data standards to ensure data integrity and compliance. * **Financial Administration**: * Provide financial support to Accountants during month-end by accepting services and processing payments for accruals. * Prepare financial journals with supervisor support to identify supplier discounts. * **Invoicing and Reconciliation**: * Administer account payments, check for signed job cards from suppliers, and follow up for statements and outstanding invoices. * Facilitate negotiations of discounts for suppliers requiring urgent cash weekly. * Coordinate team meetings with suppliers to discuss and resolve statement and invoice problems. * Compile and maintain a list of suppliers requesting advance payment for supervisor review and Head Office approval. * Conduct investigations into unpaid invoices and take steps to address problems to unblock accounts. * Process and validate account payable orders and invoices, comparing captured requests against work completed. * Process payments for invoices, capturing proof of payment documents, and checking invoice signatures as per the authority matrix. * Check amended invoices, capture updated financial data, ensuring accuracy and payment. * Handle invoices with Head Office by liaising with relevant internal stakeholders regarding unpaid payments. * Conduct ageing analysis of invoices and follow up on outstanding and rejected invoices. * Obtain internal and supplier statements, comparing invoice information against work paid for, carrying out daily reconciliation. * Upload creditors notes onto the financial system to enable reversal of supplier invoices. * Process advance/pro-forma invoices and follow up on completed services to receive actual invoices. * Maintain current filing and record-keeping within the credit department, updating records for local and cloud storage. * **Procurement**: * Administer the purchasing and procurement function by conducting monthly follow-ups for annual contracts. * Release orders by creating a PO number after payment and sending remittances. * Receive paperwork and capture stock information, checking for discrepancies and following up with management. * **Resource Management**: * Determine resource needs within own area to achieve individual role outcomes. * Request required assets and resources for work duties. * Use assets and resources optimally within own area of responsibility. * **Stakeholder Relations**: * Engage with all relevant departments on issues of the area of specialisation as directed by the Manager. * Communicate with internal and/or external stakeholders to achieve work objectives and maintain relationships. * Answer creditor queries from internal stakeholders, including end users and management. **Requirements (from the original advert)** * **Qualifications**: * Grade 12 National Senior Certificate NQF4 * Certificate NQF5 in Finance. * **Job specific experience**: * Minimum of 2-3 years’ experience in a similar position, preferably in the mining or heavy industry environment. * Experience/Exposure on MS Dynamics F&O, Reporting tools: MS Power BI. * **Inherent requirements**: * Must be medically fit **Who should apply** This role is suitable for candidates with a Grade 12 National Senior Certificate (NQF4) and a Certificate (NQF5) in Finance. Applicants should have a minimum of 2-3 years of experience in a similar creditors administration position, ideally within the mining or heavy industry. Essential experience includes familiarity with MS Dynamics F&O and reporting tools like MS Power BI. The ideal candidate will be medically fit and possess the skills to manage a wide range of financial administration tasks, including detailed data handling, reporting, reconciliation, supplier liaison, and internal stakeholder communication. **Deadline** 19 October 2026 **Reference** Original posting: https://www.myjobmag.co.za/job/creditors-administrator-fixed-term-north-west-tharisa Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

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    Extracted automatically from the advert; confirm requirements on the original listing.

    Job description

    Creditors Control Administration * Respond to queries and problems regarding account payments submitted by external suppliers, by sending emails and answering calls, ensuring responses are conducted in an efficient and effective manner to address problems promptly. * Facilitate account payable and supplier receipt processes by capturing data as well as conducting daily system backup, ensuring data accuracy and confidentiality in line with organisational standards. * Monitor all payments to suppliers by tracking payment periods to identify delays and conduct investigations to determine the cause/reason for the delay and ensure payment is made in due course. * Check the content of internal customers submissions for contractor payment by comparing the product/service ordered against that which was delivered to ensure payment is only made once agreed services/products have been delivered. * Work to achieve good governance around the GR/IR process by implementing standard operating procedure to meet statutory and TMs operating requirements. * Check and submit all documentation to supervisor for review, ensuring the appropriate approvals have been granted before payment can be processed, enabling the business to process approved payments to contractors. Data Analytics and Reporting * Maintain and report on the GR/IR, by drawing the report daily including information related to invoices received by the warehouse, to ensure captured information aligns with actual financial information. * Conduct weekly and monthly forecasts on expected payments, by checking debtors against confirmed payments, to support management decision-making related to debtors. * Develop GRNI reports, reporting and following up on 60 plus days debtors, to address the cause of delayed payments in a swift manner. * Co-create GR/IR reports, with guidance from the Creditors Supervisor, by compiling and analysing the respective data to provide a comprehensive view of the current state of the creditors function as it relates to current and upcoming payments. * Work towards a culture of data integrity and compliance by taking part in upskilling on TM data standards to ensure all data captured is current and reliable for informed decision making and payment purposes. Financial Administration * Provide financial support to Accountants during the month-end procedure, by accepting the services and processing payments for accruals, to support an efficient month-end process. * Prepare financial journals, with support from the Supervisor, to identify discounts suppliers qualify for in their weekly payments. Invoicing and Reconciliation * Administer Account Payments and check for signed job cards from suppliers, conducting follow-ups with suppliers to ensure statements and outstanding invoices are received. * Facilitate negotiations of discounts for suppliers that require urgent cash on a weekly basis. Coordinate team meetings with suppliers to discuss statements and invoices, to resolve the problem/s, when required. * Compile and maintain a list of suppliers requesting advance payment and forward to Supervisor for review and submission to Head Office for approval to ensure suppliers are paid on time. * Conduct investigations into why invoices have not been paid and take steps to address problems to ensure blocked accounts are unblocked. * Process and validate account payable orders and invoices, comparing captured requests against work completed, to ensure accuracy. * Process payments for invoices, by capturing proof of payment documents, checking invoice signatures as per the Authority matrix, to ensure invoices are compliant with financial standards. * Check amended invoices, where required, and capture updated financial data, ensuring all invoices are accurate, paid and up to date. * Handle invoices with Head Office, by liaising with relevant internal stakeholders, to follow-up on the payments not paid. * Conduct ageing analysis of invoices and follow-up on outstanding and rejected invoices, ensuring these are captured, for the correct payment term to be followed. * Obtain internal and supplier statements, comparing invoice information against work paid for, ensuring the reconciliation process is carried out on a daily basis. * Upload creditors notes onto the relevant financial system to enable the team to reverse supplier invoices where required. * Process any advance/pro-forma invoices and follow-up on service/s completed in order to receive actual invoice/s. * Maintain the current filing and record keeping function within the credit department by updating the records, ensuring both local and cloud storage is in place for all recon and invoice documentation and is easily accessible. Procurement * Administer the purchasing and procurement function, by conducting follow-ups on a monthly basis to enable the business to invoice for annual contracts. * Release orders by creating a PO number after payment and send out a remittance to enable suppliers to update their statements. * Receive paperwork and capture stock information to enable the stores to check if items are correctly captured, identifying any discrepancies and follow up with management where required. Resource Management * Determine resource needs within own area of responsibility to achieve individual role outcomes. * Request required assets and resources for the fulfilment of work duties to attain quality work outputs. * Use assets and resources optimally within own area of responsibility. Stakeholder Relations * Engage with all relevant Departments on issues of the area of specialisation, as directed by the Manager. * Communicate with internal and/or external stakeholders, where required, to achieve work objectives and to maintain relationships. * Answer creditor queries from internal stakeholders, including end users and management, to address internal creditor problems efficiently and effectively. Requirements Minimum Requirements: Qualifications: * Grade 12 National Senior Certificate NQF4 * Certificate NQF5 in Finance. Job specific experience: * Minimum of 2-3 years’ experience in a similar position, preferably in the mining or heavy industry environment. * Experience/Exposure on MS Dynamics F&O, Reporting tools: MS Power BI. Inherent requirements * Must be medically fit Closing date: 19 October 2026

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