Executive Coordinator

In brief

**Job Title:** Executive Coordinator **Company:** Development Bank Of Southern Africa (Dbsa) **Overview** The Development Bank Of Southern Africa (Dbsa) is seeking an Executive Coordinator to provide operational, strategic, and governance support to the Group Executive: Digital & Business Transformation. This role is pivotal in enabling effective divisional execution by coordinating decadal strategy and annual priorities, consolidating performance and project progress reporting, preparing executive and governance packs, facilitating procurement documentation, and ensuring clear stakeholder communication regarding the digital programme. The incumbent will serve as the integration point for the Group Executive's office, offering a consolidated view of the Bank's digital transformation portfolio, tracking delivery, investment, benefits realisation, and change adoption. They will also ensure that technology decisions are escalated, governed, and communicated in line with the Bank's strategy, risk appetite, and regulatory obligations. The position requires a combination of strong executive office discipline with deep technology understanding, sound judgment, confidentiality, and the ability to translate complex digital and business transformation matters into concise, decision-ready outputs. **What you will do** * Provide coordination to the Group Executive’s office, enabling disciplined execution of divisional priorities, governance commitments, and executive deliverables. * Coordinate the development of the division’s short-, medium-, and long-term plans, including decadal strategy priorities, planning sessions, and final divisional plans aligned to the corporate plan and Bank strategy. * Coordinate and consolidate inputs for the Divisional Balanced Scorecard and annual priorities, ensuring alignment to DBSA’s strategy, the Digital & Business Transformation roadmap, decadal strategy, and priority outcomes. * Synthesize inputs from technology, data, business, and operational streams into clear executive dashboards, decision notes, progress reports, and narratives for the Group Executive, Exco, Board subcommittees, and other stakeholders. * Track performance against the balanced scorecard, digital programme milestones, decadal priorities, and key divisional projects; highlight risks, dependencies, decisions required, and corrective actions. * Coordinate divisional budget planning, expenditure tracking, and financial reporting inputs in consultation with the Group Executive and relevant finance stakeholders. * Conduct targeted research on digital, technology, regulatory, and market developments affecting the division and convert insights into concise briefing notes for decision-making. * Drive disciplined executive-office operating rhythms, templates, action tracking, and information flows that improve divisional efficiency, governance readiness, and delivery focus. * Coordinate and quality assure the division’s Exco, Board, Board subcommittee, and other stakeholder submissions, packs, and reports by obtaining timely inputs from divisional management and subject matter experts. * Track governance resolutions, decisions, and action items; follow up with accountable owners and provide concise progress updates to the Group Executive. * Coordinate the divisional risk register, risk matrix, audit feedback, and assurance actions, ensuring risks, controls, and mitigation actions are current and reported through appropriate governance forums. * Coordinate internal and external audit review processes and liaise with unit heads to consolidate feedback. * Ensure governance submissions reflect the division’s role in enterprise-wide digital enablement, compliance, cyber resilience, data governance, and transformation delivery. * Develop specific templates for the division for standardization of reporting and administrative efficiency. * Administer the document management system to secure/store data and provide a platform for sharing division information. * Work with the Group Executive to support the planning and execution of day-to-day work routines and key deliverables. * Provide secretariat support in key meetings and interactions to ensure the recording of decisions and follow-up. * Draft and edit all communication letters and routine correspondence from the Office of the Group Executive for approval. * Provide inputs, review, and quality assurance of all documents and reports. * Prepare, coordinate, and quality assure tender, procurement, and contract-related documents on behalf of the Group Executive, ensuring compliance with procurement policy, delegations, and governance requirements. * Manage and coordinate the Group Executive’s engagements with internal and external stakeholders, ensuring consistent messaging, timely follow-up, and executive readiness. * Prepare briefing packs, presentations, speaking notes, and stakeholder reports for workshops, conferences, meetings, and governance engagements. * Develop and maintain a stakeholder engagement framework for the division, including engagement plans, reporting cadence, decision logs, and communication protocols. * Communicate the digital programme, progress, risks, benefits, and priorities clearly and consistently to defined stakeholder groups. * Perform other executive coordination, strategic support, and divisional operations duties as assigned by the Group Executive. **Requirements (from the original advert)** * **Minimum Qualification:** * A Bachelor’s Degree in Business Administration, Information Technology, Computer Science, Project Management, Governance, Finance, or a related field. * **Minimum Experience:** * A minimum of 8 years’ experience in executive coordination, Chief-of-Staff, executive office, strategic support or divisional operations roles. * At least 5 years of the above experience must have been within a technology, IT or digital transformation environment. * Proven experience supporting C-suite executives or senior leadership in a medium to large organisation, ideally within a CIO, CDO, CTO or Transformation Office. * Preferably in banking, DFI or regulated financial services environments. * Demonstrated experience preparing Board, Exco, Board subcommittee and executive-level reports, packs, submissions, dashboards and presentations. * Strong understanding of digital technologies, enterprise systems, data platforms, cyber risk, technology governance and digital transformation delivery. * Hands-on exposure to at least one end-to-end digital transformation programme (e.g., core banking or ERP modernisation, CRM, cloud migration, intelligent process automation, data and analytics or AI initiatives), including coordination through a Transformation Office or PMO, tracking of milestones and dependencies, and reporting on benefits realisation and change adoption. * Experience supporting technology governance structures such as IT/Digital Steering Committees, Architecture Review Boards, Change Advisory Boards and Board IT or Risk subcommittees, including the preparation of technology investment cases, status reports and decision papers. * Experience coordinating strategic initiatives, cross-functional projects, stakeholder engagements, procurement documentation and governance actions. * Advanced writing, analytical, planning and stakeholder management skills, with the ability to work under pressure and maintain confidentiality. * **Desirable Requirements:** * Postgraduate qualification in Business Administration, Information Technology, Digital Transformation, Finance, Governance, Industrial Engineer or Project Management. * Certification in project management, governance, risk management, agile delivery, data governance, cyber risk or strategic planning. * Experience with enterprise technology environments such as ERP, CRM, workflow, automation, cloud, data and reporting platforms. * Familiarity with PFMA, King IV, procurement governance, audit requirements and regulated financial services environments. **Who should apply** The ideal candidate is an individual who must combine strong executive office discipline with deep technology understanding. They should possess sound judgment, uphold confidentiality, and have the ability to translate complex digital and business transformation matters into concise, decision-ready outputs. This role is suitable for someone who can operate as an integration point for an executive office, providing a consolidated view of a digital transformation portfolio while ensuring technology decisions align with the Bank's strategic objectives, risk appetite, and regulatory obligations. **Deadline** 26th October,2026 **Reference** Original posting: https://www.myjobmag.co.za/job/executive-coordinator-development-bank-of-southern-africa-dbsa Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Project management
• Agile / Scrum

Extracted automatically from the advert; confirm requirements on the original listing.

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