Administrative Assistant REF NO: 2026/21

In brief

**Overview** This role is for an Administrative Assistant (REF NO: 2026/21) at the Department Of Traditional Affairs. The successful candidate will be responsible for providing comprehensive administrative and secretarial support, primarily focusing on document management, coordination of meetings and events, and general office administration for a Commission, specifically addressing Khoi-San matters. **What you will do** * Develop and manage an efficient filing system and flow of documents for the Commission. * Receive and distribute documents to members of the Commission on Khoi-San matters. * Record documents in the appropriate registers. * File and manage the paperwork of the Commission. * Establish effective document tracking systems. * Provide secretarial support services to the Commission. * Co-ordinate and prepare documentation for the Commission’s meetings/ workshops/public hearing and outreaches. * Compile agenda, attendance registers, minutes and reports. * Draft memoranda and any other correspondence as directed by the Secretariat or Commission. * Manage the diaries of the Commission, Promote effective diary co-ordination. * Provide administrative support services. * Arrange logistics and related activities for travel, meetings, workshops, public hearing and conferences. * Manage the telephone and communication systems in the office. * Purchase and order stationery and equipment. * Manage inventory and equipment within the office. * Make copies, fax and email documents as required. **Requirements (from the original advert)** * A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least one 1 year experience in office management and administration. * A post-Matric qualification will serve as an added advantage. * Core competencies: Client orientation and customer focus. Communication written & verbal. Honesty and integrity. Planning and organising. Telephone etiquette. Computer literacy. * Technical Competencies: Office management and administration, secretarial functions and general administration. **Who should apply** An ideal candidate for this Administrative Assistant position would possess a Grade 12 Certificate or equivalent, combined with a certificate in Office Management/Secretarial Studies and a minimum of one year of experience in office management and administration. They should demonstrate strong client orientation, communication skills (both written and verbal), honesty, integrity, and proficiency in planning, organising, telephone etiquette, and computer literacy. The role requires individuals with technical competencies in office management, administration, and secretarial functions, capable of managing document flow, coordinating meetings, and providing comprehensive support to a commission, particularly concerning Khoi-San matters. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/administrative-assistant-ref-no-2026-21-department-of-traditional-affairs Source: myjobmag

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At a glance

• At least 1 year of experience.

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