(1899) Executive Personal Assistant - ExMan

In brief

Overview This role is for an Executive Personal Assistant (ExMan) at the South African Reserve Bank. The successful candidate will provide comprehensive administrative and secretarial support to managers, focusing on managing diaries, handling communications, ensuring timely submissions, maintaining office organisation, and upholding strict confidentiality. What you will do * Manage and maintain the managers’ diaries, including arranging appointments and travel in liaison with the relevant personnel. * Ensure that all submissions are made to the correct committees by the relevant deadlines e.g. submissions to the Governors’ Executive Committee. * Receive, screen and respond to incoming telephone calls, using own initiative to address queries or route calls to the appropriate people. * Prepare and edit correspondence, communications, presentations and other documents, and conduct basic research and analysis where necessary. * Ensure that all incoming and outgoing correspondence, whether electronic or otherwise, is registered and filed in accordance with the SARB File Plan. * Create and maintain a contact database for the managers’ offices and a filing system in accordance with the SARB File Plan. * Collate and coordinate project-related and other information. * Review operating practices in the area of responsibility and implement improvements where necessary. * Perform day-to-day duties ethically and maintain absolute confidentiality in all matters relating to the managers’ offices. * Serve on relevant divisional, departmental or SARB project teams, based on experience, skills and ability. * Perform any other tasks as instructed by the managers, as required. Requirements (from the original advert) * A National Senior Certificate Grade 12 and a secretarial diploma, or a relevant post-matric qualification. * At least six to eight years’ experience in a corporate personal assistant or equivalent environment, including experience in supporting executives. * A bachelor’s degree would be an advantage. * Proficiency in the Microsoft Office suite (Word, PowerPoint, Excel, and Outlook). * Knowledge of administrative and clerical procedures. * Proficiency in spoken and written English. * Secretarial expertise. * Excellent typing skills. * The ability to work independently and outside normal working hours when required. * Time-management and quality-assurance skills. * Analytical and problem-solving skills. * Planning and organising skills. * The ability to work under pressure. * Organisational awareness. * Interpersonal skills. * Adaptability. * Attention to detail. Who should apply This role is suitable for an experienced and highly organised administrative professional with a strong secretarial background, particularly in supporting executives. The ideal candidate will be proficient in Microsoft Office, possess excellent communication and typing skills, and demonstrate the ability to work independently, manage time effectively, and maintain absolute confidentiality. They should be adaptable and able to work under pressure, including outside normal working hours when required. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/1899-executive-personal-assistant-exman-south-african-reserve-bank Source: myjobmag

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At a glance

• Microsoft Excel

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