Senior Manager: Acquisitions

In brief

**Overview** This role is for a Senior Manager: Acquisitions at the Border Management Authority. The position is responsible for overseeing and managing the entire acquisitions framework for procurement, including strategic planning, process improvement, sourcing, vendor management, contract execution, financial oversight, and people management within the Acquisitions Management business unit. The incumbent will ensure compliance with relevant public finance management acts and regulations while building strong stakeholder relationships. **What you will do** * Provide input into the budget and tactical work plans for the Acquisitions Management business unit. * Identify gaps in processes, analyze, and improve them across all business areas to increase speed, quality, and efficiency in BMA projects. * Assist in planning, designing, implementing, and communicating the overall Acquisitions Framework for procurement, in consultation with business unit management and executives. * Source products, services, and resources based on the needs and scope of services of various business units and regional offices. * Prepare procurement documentation as per prescribed policies and protocols. * Select appropriate suppliers and contractors, promoting good procurement practice with regard to sustainability, ethical purchasing standards, and Total Cost of Ownership. * Manage the vendor on-boarding process, ensuring all vendor documents are submitted, verified, and uploaded to the system. * Convert requisitions to purchase orders as per Standard Operating Procedures and expedite requisitions when required. * Effectively submit and expedite contract requests with the Tender and Contracts management unit to ensure prompt commencement and delivery of services. * Oversee the delivery of goods and/or services as per RFQ and Service Contract, liaising with suppliers and following up on orders to ensure timely delivery. * Attend to and resolve internal queries related to order status, and respond to internal client and supplier inquiries related to purchase orders and deliveries. * Coordinate and verify all procurement invoices for accuracy, alignment with the Acquisition budget and quotations, for approval and submission to the Finance business unit. * Prepare internal reports with relevant procurement data as required. * Conclude all required tenders timeously and effectively, applying escalation and approval in line with the Delegations of Authority. * Coordinate all Bid Specification, Evaluation, and Adjudication committee activities in line with Public Finance Management Act protocols, advising members of their roles and responsibilities. * Liaise with all business units to draft bid documents based on accurate business needs and in line with Public Finance Management Act protocols. * Coordinate the submission of tenders from various service providers and manage tender documents in line with Public Finance Management Act protocols. * Attend to and resolve internal queries related to the tender process status, and respond to internal client and service provider inquiries related to bid documents, scope, and deliveries. * Ensure the development and effective stakeholder relations management with both local and international communities in support of national objectives and regional priorities. * Build and maintain relationships with all BMA business units for expectations management and knowledge sharing. * Facilitate stakeholder relationships within the border control environment. * Represent and participate in BMA’s committees and tasks teams. * Attend industry-related forums, conferences, and workshops to gain industry insight for business improvement. * Provide input in the planning and compilation of the business unit’s annual budget aligned to operational plans. * Ensure the effective implementation, management, and monitoring of the business unit’s budget, mitigating and reporting on any variances. * Monitor financial control, budget management, and the procurement process to ensure compliance with legislation (e.g., PFMA, PPFA, BBBEE). * Ensure the deployment of proper financial controls to manage the business unit budget. * Report on and communicate any costs improvements and shortfalls. * Build and lead an effective and cohesive team through the effective management of divisional resources. * Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division. * Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring, and nurturing of talent. * Create a high-performance culture and manage team performance by translating and communicating annual performance goals into individual work plans. * Ensure the working environment contributes to improving employee engagement, recognition, and increased productivity. * Ensure the management of poor performance and disciplinary matters in line with BMA’s policies and procedures. **Requirements (from the original advert)** * **Minimum Qualifications:** * Grade 12 Matric * An undergraduate qualification at NQF 7 in Supply Chain Management/Procurement/Logistics/Public Administration/Law/Finance/Accounting/Business Management/ICT * **Minimum Experience:** * 5 years' experience at middle management in supply chain management or relevant experience. * **Knowledge:** * Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines * Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks * Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations. * Border Management Authority Act, 2020. * **Other requirements:** * Flexibility in working hours will be required to meet demands of the role. * May be required to work overtime. * Valid driver’s License. * **Professional registration or license requirements:** * Added Advantage: Any professional registration in line with SCM/FINANCE (ATTACH PROOF OF PROFESSIONAL REGISTRATION) **Who should apply** Candidates should possess an undergraduate qualification at NQF 7 in a relevant field such as Supply Chain Management, Procurement, Logistics, Public Administration, Law, Finance, Accounting, Business Management, or ICT. They must have at least 5 years of middle management experience in supply chain management or a related area. Ideal applicants will have a strong understanding of public sector financial and supply chain legislation, including the PFMA, Treasury Regulations, SCM Regulations, and the Preferential Procurement Policy Framework Act, as well as the Border Management Authority Act. The role requires flexibility in working hours, a valid driver's license, and an advantage for those with professional registration in SCM or Finance. Candidates should be adept at strategic planning, process improvement, stakeholder management, financial oversight, and leading teams within a procurement context. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/senior-manager-acquisitions-border-management-authority-2 Source: myjobmag

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