Administration Officer: Registry REF NO: 2026/358 at Department Of Public Works And Infrastructure
- Contract
- Permanent
- Minimum qualification
- Diploma
- Closing date
- Not stated — check the original listing
First listed . Last checked at source .
In brief
Overview This is a full-time Administration Officer role, specializing in Registry services, within the Department of Public Works and Infrastructure. The position is based in Cape Town, Western Cape. The Department aims "To be world-class Public Works Department" and this role is crucial in supporting its registry and administrative functions, ensuring compliance and efficient record management. What you will do * Provide supervisory and administration support for registry counter services. * Ensure all invoices received are captured on Reapatala system. * Ensure the proper handling of incoming and outgoing correspondences. * Attend to clients’ queries. * Provide weekly/ monthly statics and report on the capturing of invoices. * Distribute notices on registry issues. * Facilitates request for bulk photocopying as required. * Administer an effective filing system according to record classification. * Continuously monitor and assess the records management system to ensure compliance with applicable guidelines and prescripts. * Ensure payment of Post Office private bag account. * Facilitates and supervise registration and dispatching of mail, and ensure confidential mail is delivered unopened. * Ensure that unclaimed of undeliverable letters are returned to the post office. * Provide general administration, supervisory functions and performance evaluation of staff. * Allocate duties and perform quality controls. * Provide leadership to subordinates with regard to all aspects of work. * Facilitate training and development of subordinates. * Perform any other duties as per the requirements of the Unit. Requirements (from the original advert) * A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/ Public Management/ Business Management or related qualification. * Knowledge and experience of working in financial systems (Reapatala, Archibus) and relevant years of working experience in Record Management environmental and a valid driver’s license. * Knowledge of Pertinent Policies: Electronic document and Records Management Systems (EDRMS), National Archives and Records Service of South Africa Act (NARSA), PFMA; National Treasury Regulations, Knowledge of Minimum Information Security Standards (MISS) Act; Public Finance Management Act; Mailing procedures; Procurement processes and procedures; Inventory systems; Records Management: Human Resources policies. * Competencies: Effective communication; Report writing; Basic numeracy; Computer literacy; Analytical thinking; Interpersonal relations; Client liaison; General office administrative and organisational skills; Knowledge and ability to distinguish the procurement files (Tenders and Quotations documents). * Personal Attributes: Ability to work under pressure; People oriented; Hard working; Assertive; Ability to communicate at all levels. Who should apply The ideal candidate is an individual with a National Diploma (NQF Level 06) or equivalent in Public Administration, Public Management, Business Management, or a related field. They should possess knowledge and experience in financial systems such as Reapatala and Archibus, along with relevant experience in a Record Management environment. A valid driver’s license is mandatory. The successful applicant will have a strong understanding of relevant policies including EDRMS, NARSA, PFMA, National Treasury Regulations, and MISS Act. Key competencies include effective communication, report writing, basic numeracy, computer literacy, analytical thinking, strong interpersonal relations, client liaison skills, and general office administrative and organisational abilities, particularly in distinguishing procurement files. Personal attributes required are the ability to work under pressure, being people-oriented, hard-working, assertive, and capable of communicating at all levels, as the role involves supervisory functions and staff development. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/administration-officer-registry-ref-no-2026-358-department-of-public-works-dpw Source: myjobmag
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Job description
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