Admin Assistant - VKB Milling, Lydenburg

In brief

Overview The VKB Group is a modern, dynamic and leading agricultural enterprise that has for the past 100 years, constantly focused on progressively managing solutions for the changing and various needs of agricultural producers and related stakeholders. Its head office is in Reitz, approximately 200km south of Johannesburg. The role of Admin Assistant is for VKB Milling, located in Lydenburg. This position seeks a highly organised, detail-oriented, and proactive Administrative Assistant to join the team at the mill. The ideal candidate thrives in a structured administrative environment, enjoys maintaining accurate records, and takes pride in ensuring that information, documentation, and processes are managed efficiently and securely. The successful candidate will play a critical role in supporting daily operations through accurate administration, reporting, customer service, record keeping, and coordination across multiple functions. What you will do **Administration & Documentation** * Create and issue picking instructions for customer loads. * Process customer load invoicing accurately and timeously after picking. * Prepare and distribute daily reports, including sales order load reports and fuel usage reports. * File and maintain invoices, Proof of Deliveries (PODs), and other operational documentation. * Scan and upload PODs and supporting documentation onto File Director and other document management systems. * Ensure all required administrative documentation is available, updated, and accessible at the front desk. * Assist with the scanning, indexing, and digitisation of archived documentation. * Maintain accurate records and ensure compliance with company document control procedures. **Customer Service & Cash Handling** * Manage daily cash sales transactions (Groothandel). * Provide professional customer assistance and front-desk support. * Perform daily cash reconciliation and cash-up procedures. * Handle cash responsibly and in accordance with company policies and controls. **Inventory & Office Support** * Manage stationery stock levels and coordinate ordering when required. * Ensure adequate office supplies are available to support daily operations. **Maintenance Administration** * Support On-Key Maintenance administration functions. * Assist with maintenance planning, scheduling, and job card administration. * Ensure maintenance records are updated and accurately maintained. **Logistics & Pallet Control** * Manage pallet control administration, including: * Verification of documentation. * Follow-up with customers and transporters. * Reconciliation and tracking of pallet movements. * Resolution of pallet-related discrepancies. **Finance Support** * Provide relief support to the Assistant Accountant when required. * Assist with finance-related administrative functions as directed. Requirements (from the original advert) * Grade 12 / NQF Level 4 qualification. * Minimum 2-3 years' experience in an administrative role. * Strong administrative, organisational, and record-keeping skills. * High level of numerical literacy and attention to detail. * Proficiency in Microsoft Office Suite, with strong Excel capabilities. * Experience working with ERP, accounting, or business management systems will be advantageous. * Ability to work independently and manage multiple priorities effectively. * Strong communication and interpersonal skills. * Valid driver's licence and own reliable transport. * Clear criminal record. * Verifiable references from previous employers in a similar role. * Willingness to work overtime or after-hours when operational requirements necessitate it. * Willingness to travel occasionally if required. Who should apply The ideal candidate is highly organised, detail-oriented, and proactive, thriving in a structured administrative environment. They enjoy maintaining accurate records and take pride in ensuring information, documentation, and processes are managed efficiently and securely. They demonstrate exceptional attention to detail and accuracy, strong organisational and planning skills, and a methodical and systematic approach to work. The candidate should possess the ability to multitask and manage competing priorities, strong problem-solving abilities, integrity, and confidentiality. Reliability, a strong sense of accountability, and the ability to work effectively with minimal supervision are also important. The ideal candidate will have a positive attitude, be self-motivated, proactive, professional, and capable of performing repetitive but critical administrative tasks with a consistently high level of accuracy. Deadline 07 October 2026 Reference Original posting: https://www.myjobmag.co.za/job/admin-assistant-vkb-milling-lydenburg-vkb-group-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel
• Microsoft Office
• Customer service
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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