Assistant Director: Facilities And Records Management

In brief

**Overview** The Department of Higher Education and Training is seeking to appoint an Assistant Director for Facilities and Records Management. This is a permanent (PERSAL Appointment) position based at the Corporate Office, with a salary of R487,197 per annum (Level 09), plus benefits. The role is a re-advertisement, identified by the reference number CORP/ASD/FAC/06. **What you will do** The Assistant Director will be responsible for a comprehensive range of duties related to facilities, safety, fleet, security, and records management, including: * **Overseeing maintenance of buildings and premises:** This involves compiling and monitoring maintenance plans for machinery, tools, and equipment, ensuring office accommodation and parking services, optimizing space utilization, performing space planning and full building maintenance, facilitating awareness workshops on facilities management policies, identifying potential risk hazards, ensuring cleaning services, and implementing proper signage to minimize safety risks. * **Ensuring compliance to SHERQ and OHS Act:** Responsibilities include developing and implementing SHERQ and OHS policies, conducting OHS awareness programs, providing information on health and safety matters, developing the college emergency evacuation plan, conducting safety audits, identifying potential health and safety hazards, establishing and maintaining the OHS committee, developing quality assurance and SHERQ policies, investigating health and safety complaints, ensuring statutory compliance of workshops, appointing and training safety representatives and first aiders, and reporting/coordinating all IODs. * **Overseeing fleet management:** This encompasses developing and implementing fleet management policies, monitoring vehicle cleanliness and maintenance, controlling, supervising, and authorizing official usage of all College vehicles, managing warranties, maintenance, insurance, and licensing, monitoring driver licenses and log books, ensuring compliance with accident procedures, and monitoring vehicle parking. * **Maintaining physical security functions:** This includes key control, personnel, document, and surveillance security. Duties involve developing, reviewing, and monitoring the implementation of security policy, providing technical security services, managing security and access control at facilities, monitoring and upgrading the access control system, conducting preliminary theft investigations, developing and maintaining security training capacity, ensuring proper control and monitoring of electronic security systems, and ensuring adherence to contractor SLAs for services like security and garden maintenance. * **Records management.** **Requirements (from the original advert)** * Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Building Management/Safety Management/Construction Management or a relevant qualification. * Minimum of 3-5 years relevant work experience in Facilities Management, SHERQ and OHS environment of which 2-3 years should be on supervisory level. * Computer literate. * Valid driver’s license. * **Knowledge of:** Public Service Act and Regulations, Occupational Health and Safety Act, Immovable Asset Management Act, Telephone Management system, fire control system and facilities management system. * **Skills in:** Good verbal and written communication, inter-personal, people management, planning and organising, presentation, report writing, problem solving, analytical, client oriented, project management and financial management. * **Personal attributes:** Integrity, proactive and committed. **Who should apply** This position is suitable for candidates holding a 3-year National Diploma or Degree in Building Management, Safety Management, Construction Management, or a related field. Applicants must possess a minimum of 3-5 years of relevant work experience in Facilities Management, SHERQ, and OHS environments, with at least 2-3 years at a supervisory level. Ideal candidates should be computer literate, hold a valid driver's license, and have demonstrated knowledge of key legislation such as the Public Service Act, Occupational Health and Safety Act, and Immovable Asset Management Act, along with an understanding of relevant systems like telephone management, fire control, and facilities management. The role requires strong verbal and written communication, interpersonal, people management, planning and organising, presentation, report writing, problem-solving, analytical, client-oriented, project management, and financial management skills. Individuals who are described as having integrity, being proactive, and committed are encouraged to apply. People living with disabilities are also encouraged to apply. **Deadline** 20 November 2026 at 12:00 **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-higher-education-and-training-vacancies-from-dpsa-circular-40-of-2026#spani-ref-corp-asd-fac-06 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Project management
• Health and safety (OHS)

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (govpage). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.