Payroll & HR Officer

In brief

**Overview** This role is for a Payroll & HR Officer at OneDayOnly, responsible for ensuring accurate and timely payroll and benefits administration for over 400 employees across various offices and warehouses, even during high-pressure periods like Black Friday. The position requires meticulous attention to detail in payroll processing and a strong understanding of labour legislation to manage HR operations, contracts, and employee records in a compliant manner. The successful candidate will not only handle complex numerical tasks but also serve as a key point of contact for employee queries regarding leave, benefits, and other HR-related matters. The company values individuals who take ownership, act with discretion and integrity, are customer-obsessed (treating employees as internal customers), solve problems smartly, and maintain a balanced, human approach to their work. **What you will do** * **Payroll** * Own the end-to-end monthly payroll on PaySpace for permanent, fixed-term, seasonal and intern employees including but not limited to inputs, capturing, reconciliation, payment and reporting. * Load new joiners before their first day and process terminations, final payments and leave pay-outs timeously & accurately. * Accurately capture salary increases, promotions, job title and reporting-line changes, earnings and deductions. * Keep the payroll movement tracker, payroll calendar and fixed-term contract tracker up to date and in sync, so no change slips through the cracks. * Manage high-volume seasonal payroll during peak trading periods, including year-end payments. * Process ad-hoc payments, draft Acknowledgement of Debt agreements and manage the recovery of overpayments. * Submit the EMP201 on time and support the bi-annual EMP501 reconciliation and IRP5 process. * Generate payroll reports and store payroll records accurately. * Resolve payroll queries from employees and managers promptly and clearly. * **Employee Benefits** * Administer retirement fund, group risk, medical aid and gap cover benefits. * Reconcile third-party benefit billing and payroll deductions monthly. * Send benefits onboarding communication to new permanent employees within one week of offer acceptance. * Educate employees on their benefits and liaise with service providers to ensure claims, withdrawals and death benefit processes are handled timeously and with care. * **HR Operations & Compliance** * Draft employment documentation: offer letters, permanent, fixed-term and seasonal contracts, increase, promotion, probation and change-of-condition letters within agreed turnaround times. * Manage IOD incidents in line with COIDA. Report incidents to the Compensation Fund, track claims through to closure, keep the IOD register up to date and ensure related sick leave and payments are correctly reflected on payroll. * Manage the exit process: including termination letters, UI-19s and Certificates of Service. * Issue parental leave documentation and support employees through the process. * Coordinate criminal background checks for new employees and ensure all signed documents are received before day one. * Maintain accurate employee records (training, disciplinary, performance, incapacity) on the HR Drive. * Communicate leave reports to managers, highlight anomalies and conduct leave audits. * Review and update HR policies, templates and procedures in line with legislation, and communicate changes to the business. * Assist with the compilation and administration of Employment Equity, Workplace Skills Plan and Health and Safety related tasks. * Assist with any other ad hoc general HR or payroll tasks that may arise from time to time. **Requirements (from the original advert)** * Minimum 3-year Human Resources Degree. * 3+ years' hands-on end-to-end payroll experience of which 1 year has been HR generalist experience. * Sound working knowledge of the BCEA, LRA, EEA, UIF and SARS PAYE requirements, as well as POPIA. * PaySpace experience is strongly advantageous. * Experience in a large, multi-site workforce (300+ employees, including warehouse, shift or seasonal staff) is a big plus. * Experience administering retirement fund and medical aid benefits. * Strong Excel/Google Sheets skills and a natural ability to spot anomalies within a system or process. * Exceptional attention to detail, with the ability to juggle multiple deadlines in a fast-paced environment. * Absolute discretion and integrity when handling confidential employee and financial information. * Confident, fair and empathetic – able to have difficult conversations and build trust with people at all levels. * Takes initiative, works independently and closes the loop on every request. * An appetite to grow and be coached and mentored into a well-rounded HR professional. **Who should apply** This role is suited for a meticulous individual who checks details thoroughly, particularly in payroll processing, to ensure accuracy for a large workforce (400+ employees) even during demanding periods. The ideal candidate will possess a strong foundational knowledge of labour laws (BCEA, LRA) to maintain watertight contracts and records and be able to confidently handle inquiries from employees regarding benefits and leave. They should be more than just a "number cruncher," demonstrating empathy and clear communication skills in resolving employee queries. Furthermore, the candidate should be proactive, independent, capable of managing multiple deadlines in a fast-paced environment, and committed to absolute discretion and integrity when handling sensitive information. An individual with a strong desire to continuously learn and develop into a well-rounded HR professional, while embodying values of ownership, customer-centricity, smart problem-solving, and a balanced approach, would be a strong fit. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/payroll-hr-officer-onedayonly-co-za Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 1 year of experience.

• Microsoft Excel
• Payroll

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

Also listed on: myjobmag, myjobmag, myjobmag.

How to spot a job scam

Applying for contract roles

• State your notice period, contract length you can commit to, and earliest start date.
• Highlight recent project delivery and tools used, not only long-ago permanent roles.
• Confirm whether the role is PAYE, independent contractor, or labour-broker before accepting.
• Keep records of the listing URL and closing date in case you need to follow up.