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Ikhala TVET College

Salary (as advertised)
R338 106 per year
Minimum qualification
Diploma
Closing date

First listed . Last checked at source .

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In brief

Job Title: CHIEF REGISTRY CLERK Company: Ikhala TVET College **Overview** This document provides an explanation of the role of a Chief Registry Clerk within the Human Resource Management & Development unit at Ikhala TVET College. The position offers a salary of R338 106.00 per annum plus benefits, at salary level 7 (SL 7). **What you will do** The successful candidate will be responsible for a range of duties across conditions of service, recruitment, and records management, including: * Processing pension, housing allowance, and long service benefits. * Maintaining signed employment contracts for salary levels 2 to 8. * Processing employee leave applications. * Maintaining staff files, including employment contracts, details, and leave forms. * Handling termination paperwork, terminating employees, and capturing GEPF pension cases on PCM. * Processing payroll for all employees and addressing pension fund and medical aid queries. * Submitting HR reports to management as required. * Keeping staff records updated and recording changes to employee details (e.g., address, bank details). * Providing recruitment and selection services such as processing, sorting, and capturing applications. * Screening CVs and preparing preliminary and final shortlists with committee members. * Preparing for interviews by arranging dates, venues, and inviting candidates. * Assisting in drafting submissions for approval to appoint suitable candidates. * Conducting verification of all applicants’ qualifications. * Developing and updating the recruitment database. * Managing records by opening, archiving, and closing files for new and existing employees. * Updating personnel files and safely keeping all Human Resource Records. * Providing records for auditing purposes as and when required. * Disposing of files in accordance with applicable legislation and College policy. * Handling incoming and outgoing correspondence. * Maintaining a database of all incoming and outgoing mail. * Maintaining a register of file index on the filing system. **Requirements (from the original advert)** * **Minimum Requirements:** * Grade 12/NC(V) Level 4 or equivalent. * An appropriate Diploma/Degree qualification (NQF level 6/7) in Human Resource Management or a relevant qualification. * Minimum of 2-3 years’ experience in a Human Resource environment. * Computer Literacy. * Valid driver’s licence. * **Competencies:** * Knowledge of the TVET Sector. * Understanding and utilization of the PERSAL/COLTECH system. * Understanding of the legislative framework governing the Public Services. * Storage and retrieval procedures in terms of the working environment. * Understanding of the work in registry. * Planning and organizing. * Communication (Good verbal and written). * Computer Literacy. * Flexibility. * Customer care services. * Report writing. * Flexibility. **Who should apply** Candidates should possess a Grade 12/NC(V) Level 4 or equivalent, along with an appropriate Diploma/Degree (NQF level 6/7) in Human Resource Management or a relevant field. A minimum of 2-3 years of experience in a Human Resource environment is essential, coupled with computer literacy and a valid driver’s licence. The ideal candidate will also demonstrate knowledge of the TVET Sector, proficiency with the PERSAL/COLTECH system, and an understanding of public service legislative frameworks and registry work. Strong planning, organizing, communication (verbal and written), customer care, and report writing skills are required, along with flexibility. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/ikhala-tvet-college-vacancies#spani-ref-cs43-9-26 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

  • At least 2 years of experience.
  • Payroll
  • Customer service
  • Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

(REF NO: CS43/9/26) UNIT : HUMAN RESOURCE MANAGEMENT & DEVELOPMENT Email Address : chiefadminHR4326@ikhala.edu.za MINIMUM REQUIREMENTS : Grade 12/NC(V) Level 4 or equivalent. An appropriate Diploma/Degree qualification (NQF level 6/7) in Human Resource Management or relevant qualification. Minimum of 2-3 years’ experience in Human Resource environment, Computer Literacy. Valid driver’s licence. COMPETENCIES: Knowledge of TVET Sector. Understanding and utilization of the PERSAL/COLTECH system, Understating of legislative framework governing the Public Services, Storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Planning and organizing, Communication (Good verbal and written), Computer Literacy, Flexibility, Customer care services, Report writing, Flexibility. DUTIES: Providing conditions of services and remuneration of employees: Processing of Pension, Housing Allowance and Long Service benefits etc, Keeping all signed contract of employment forms on salary levels 2 to 8, Processing employee leave applications, Maintaining staff files (employment contracts, details, leave forms etc.), Receiving all termination paperwork, terminate employees and capture GEPF pension cases on PCM, Processing payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid, Submitting HR reports to management as required. Keeping staff records up to date and record changes to employee’s details (change of address / bank details etc.) Providing Recruitment and Selection services to the College: Processing applications (sorting and capturing of applications), Screening CV’s; prepare preliminary shortlists and final shortlists with committee members, Preparing for interviews (i.e arrangements of interviews such as dates, venues, and invitations to candidates), Assisting in drafting submission for approval to appoint suitable candidate, Conducting the verification of all applicants’ qualifications, Developing and updating recruitment database. Provide an effective and efficient Records Management services: Open, archive and close save files for new and existing employees, Updating personnel files, Safe keep all Human Resource Records, Providing records as and when required for auditing purposes, Dispose files in terms of the applicable legislations and approved College policy, Handling incoming and outgoing correspondence, Maintaining a database of all incoming and outgoing mail, Maintaining register of file index on (filing system). CHIEF REGISTRY CLERK SALARY : R338 106.00 PER ANNUM PLUS BENEFITS (SL 7)

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Ikhala TVET College

Grade 12 Certificate or NC(V) Level 4 certificate or equivalent. An appropriate Diploma/Degree in Public Administration/Public Management or relevant qualification . A minimum of 2-3 years’ experience in Examination Administration. Computer literacy. Valid driver’s license. : Knowledge of TVET Sector.

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