Permanent
Executive Assistant - 16819
Remote, South Africa
remote
Closing date not listed
About this role
Executive Assistant
Location: Remote
Schedule: 6:30am–3:30pm EST (some flexibility available)
Employment Type: Full-time
Salary: TBD, depending on experience
About the Role
We are seeking a highly organized, proactive, and independent Executive Assistant to provide comprehensive support across both business and personal domains. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and can anticipate needs before they arise. The ideal candidate is comfortable working autonomously, owning tasks end-to-end, and providing reliable operational support with minimal supervision.
Key Responsibilities
Inbox & Calendar Management
* Manage and prioritize executive inbox, flagging important items and drafting responses where needed.
* Maintain a dynamic and complex calendar, including scheduling meetings, calls, and personal appointments.
* Ensure the executive is prepared for all meetings with necessary materials and reminders.
Business & Personal Administrative Support
* Handle personal and household logistics such as:
+ Managing communication with vendors or service providers.
+ Coordinating repairs, deliveries, or maintenance for the home.
+ Completing bill payments, renewals, and administrative tasks.
+ Placing orders, tracking shipments, and handling returns.
* Support business operations with tasks including:
+ Managing a general support inbox and routing emails to the appropriate team members.
+ Completing basic reporting, tracking tasks, and following up on outstanding items.
+ Assisting with ad-hoc administrative and operational tasks as needed.
Task Tracking & Weekly Summaries
* Maintain an organized list of all open tasks, projects, and follow-ups.
* Provide a structured weekly summary outlining progress, open items, and priorities.
Communication & Collaboration
* Work primarily through email, phone, and text to ensure smooth, real-time communication.
* Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight.
Requirements
* 5-6+ years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role.
* Exceptional organizational skills and attention to detail.
* High level of discretion and professionalism.
* Strong written and verbal communication skills.
* Ability to manage multiple priorities with calm efficiency.
* Tech-savvy and comfortable learning new systems quickly.
* Proactive problem-solver who can anticipate needs and follow through without micromanagement.
* Availability during the preferred working hours (6:30am–3:30pm EST).
Preferred Skills
* Experience managing both personal and business-related tasks.
* Strong judgment and ability to handle confidential information.
* Familiarity with productivity tools (email clients, task management systems, spreadsheets, etc.).