Director: Executive Support

In brief

**Overview** This role is for a Director of Executive Support within the Directorate: Executive Support at the Gauteng Department Of Economic Development, located at Umnotho House, Johannesburg. The position commands an annual all-inclusive salary package of R1 317 384 (Level 13). The Director is responsible for providing comprehensive high-level support to the Head of Department (HOD), ensuring efficient operation, governance compliance, and effective coordination of executive functions and engagements. **What you will do** * Coordinate and quality-assure HOD briefings, submissions, memos, and related correspondences. * Manage end-to-end meeting logistics, including scheduling, agenda setting, document packs, minute-taking, and resolutions tracking. * Operate a decision-tracking system, log directives, allocate actions, monitor progress, and produce weekly exception reports. * Standardise templates and procedures for executive documents (Cabinet/MEC submissions, minutes, reports). * Provide research and synthesis on policy, legislation, and programme issues to support HOD decisions. * Maintain secure, organised records and a central repository for executive correspondence and decisions. * Embed PFMA, Treasury Regulations, DPSA directives, POPIA, MISS/MPSS, and applicable provincial frameworks in office processes. * Run quarterly compliance reviews on submissions, delegations, records, and decision logs, remediate gaps, and report assurances. * Coordinate responses to audit findings (GAS/AGSA), track management action plans, and verify closure evidence. * Maintain the HOD Delegations of Authority register, ensuring alignment to financial and administrative delegations. * Identify executive office risks, keep a risk register, and implement control measures including confidentiality and information security. * Facilitate policy/procedure updates and compliance training for executive office staff and document custodians. * Maintain an integrated HOD calendar linking strategic priorities, statutory deadlines, and stakeholder engagements. * Operate an executive workflow dashboard for incoming/outgoing items, due dates, dependencies, and bottleneck alerts. * Coordinate quarterly performance reviews with Strategy/M&E, compile executive performance packs, and insights. * Synchronise HOD directives with programme plans and operational cycles, escalate slippage, and propose recovery actions. * Implement service standards for turnaround times on submissions, queries, and approvals, and monitor compliance. * Produce monthly performance and workload analytics for the Office of the HOD (volumes, turnaround, quality scores). * Manage protocols and channels between the HOD and MEC/EXCO, Office of the Premier, Treasury, DPSA, and sector departments. * Coordinate executive meeting packs (MEC briefings, clusters, FORUMs), ensuring completeness and strategic alignment. * Track undertakings from intergovernmental forums, drive inter-departmental cooperation to close actions on time. * Prepare stakeholder engagement plans, briefs, and follow-up matrices and ensure issues are resolved and feedback loops closed. * Maintain a stakeholder risk and issues log, advise the HOD on emerging sensitivities and mitigation options. * Produce concise, outcome-focused communiqués and post-engagement reports for executive audiences. * Implement and monitor a secure records management system for executive documents, aligned to POPIA and MISS/MPSS. * Establish classification, retention, and disposal schedules, audit compliance, and correct deviations. * Oversee the drafting, formatting, and clearance of executive correspondence to ensure consistency with corporate identity. * Operate version control and approvals workflow for briefs, speeches, media responses, and communiqués. * Maintain an executive knowledge base: policies, cabinet decisions, provincial priorities, sector insights, and precedents. * Introduce digital tools/workflows (e.g., document trackers) and train staff to improve accuracy and turnaround. * Perform strategic and operational planning. * Manage stakeholder relationships. * Oversee the administrative support functions. * Perform people management functions. * Perform financial management functions. * Perform asset management functions. **Requirements (from the original advert)** * NQF Level 7 in Public Administration / Public Management / Political Science / Business Administration qualifications. * Nyukela Certificate for entry into SMS (Senior Management Service) from the National School of Government submitted prior to appointment. * A minimum of 5 years of experience at a middle / senior managerial level in executive support / governance / administration. * Demonstrable experience in PFMA/Treasury Regulations compliance, secretariat services, and intergovernmental coordination. * Code 8/10 driver's license. **Who should apply** Candidates should possess an NQF Level 7 qualification in Public Administration, Public Management, Political Science, or Business Administration. Applicants must have a Nyukela Certificate for entry into the Senior Management Service from the National School of Government, to be submitted prior to appointment. A minimum of five years' experience at a middle or senior managerial level specifically in executive support, governance, or administration is required. Furthermore, the ideal candidate will demonstrate experience in compliance with PFMA/Treasury Regulations, secretariat services, and intergovernmental coordination. A Code 8 or 10 driver's license is also necessary. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/gauteng-department-of-economic-development-vacancies-from-dpsa-circular-39-of-2026#spani-ref-refs-057144 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 5 years of experience.

• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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