Administrator to the Executive Manager: Learning Programmes

In brief

Overview This role is for an Administrator to the Executive Manager: Learning Programmes at CATHSSETA. The primary purpose of this position is to provide comprehensive administrative support to the Executive Manager: Learning Programmes and their entire unit. What you will do * Coordinate the daily administrative functioning of the Executive Manager’s Office, including diary management, appointments, meetings, and logistical arrangements. * Coordinate incoming and outgoing correspondence, submissions, and official communication. * Prepare meeting packs, agendas, briefing notes, and supporting documentation for executive engagements. * Monitor and follow up on outstanding administrative matters assigned to the executive manager. * Implement policies, systems, and governance. * Consolidate inputs from Learning Programmes units for executive, management, and institutional reporting. * Maintain a reporting calendar and monitor reporting deadlines applicable to the Office of the Executive Manager. * Maintain an updated dashboard of correspondence, submissions, contracts, payments, and reports processed through the Office of the Executive Manager. * Track management commitments, reporting requirements, and outstanding deliverables requiring follow-up. * Maintain proper records of decisions made and approvals. * Maintain an effective electronic and physical document management and filing system. * Verify the completeness and availability of supporting documentation for submissions requiring executive approval. * Coordinate communication and information flow between the Office of the Executive Manager and internal and external stakeholders. * Maintain updated registers of stakeholder engagements, requests, commitments, and follow-up actions. * Monitor progress on assigned initiatives and escalate delays, risks, or outstanding matters. * Coordinate briefing material, presentations, and supporting information required for stakeholder engagements. * Review documents for completeness, accuracy, consistency, and compliance with approved organisational templates. * Conduct quality assurance of reports, presentations, and submissions before submission to the Executive Manager. * Maintain a document quality assurance and administrative support register reflecting documents reviewed and matters processed. Requirements (from the original advert) * **Qualification:** * Matric plus National Diploma in Office Administration or related qualification. * Project Management certificate (will be an advantage). * Driver’s licence (is required). * **Experience:** * 2 - 3 years’ experience in Office Administration. * Of which 1 - 2 years must be in the SETA space. * **Skills and Knowledge Required:** * Knowledge and understanding of Public Service Acts (PFMA, Treasury Regulations, etc.). * Principles, methods, practices, and techniques involved in strategic Project Accounting. * Knowledge and understanding of GRAP Standards. * Good taxation knowledge (Income Tax, PAYE, and VAT). * Knowledge of Financial Accounting processes and packages. * **Technical Skills:** * Good analytical skills. * Computer skills (Microsoft Suite). * Project Management. * **Core Competencies:** * Analytical thinking. * Planning and organising. * Integrity and ethical behaviour. * Quality concern and accuracy. * Attention to detail. * Financial acumen. * **Generic Competencies:** * Client/Customer Focus. * Good interpersonal skills. * Presentation skills. Who should apply The ideal candidate is an individual with a National Diploma in Office Administration (or a related qualification) and a valid driver's licence. They should possess 2-3 years of office administration experience, including 1-2 years specifically within the SETA environment. This role requires someone capable of providing comprehensive administrative support, coordinating executive office functions, managing reporting and compliance, and facilitating stakeholder engagement. Applicants should demonstrate strong analytical, planning, and organisational skills, attention to detail, and integrity, coupled with knowledge of public service acts and financial accounting principles. A Project Management certificate would be advantageous. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/administrator-to-the-executive-manager-learning-programmes-cathsseta Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Project management
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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