HR Administrator

In brief

Overview This role is for an HR Administrator at O'Brien Recruitment, providing comprehensive administrative support across the entire HR function. The position covers areas such as employee record management, recruitment administration, onboarding, time and attendance, payroll support, training administration, reporting, compliance, and occupational health administration. What you will do * **HR Administration** * Maintain accurate employee records and personnel files. * Capture and update employee information on the HR system. * Prepare employment-related documentation and correspondence. * Maintain confidentiality of employee information. * Ensure employee records are compliant and audit-ready. * Prepare disciplinary hearing packs. * Maintain disciplinary records. * **Recruitment Administration** * Publish vacancies on approved recruitment platforms. * Schedule interviews. * Prepare interview packs. * Communicate with candidates regarding interviews and outcomes. * Collect and file recruitment documentation. * Maintain recruitment trackers and databases. * Conduct pre-employment verification checks. * **Onboarding Administration** * Prepare employment contracts. * Prepare onboarding documentation. * Create new employee files. * Update employee information on the HR system. * Coordinate induction schedules. * Maintain attendance registers. * Ensure compliance documentation and policy acknowledgements are completed and filed. * **Time & Attendance / Payroll Support** * Capture time and attendance amendments. * Generate T&A reports. * Submit reports to line management for approval. * Assist with payroll support documentation. * Support payroll verification processes. * Assist employees with payroll-related queries. * **Training Administration** * Schedule training interventions. * Coordinate mandatory compliance training. * Maintain training records. * Maintain certificates and attendance registers. * Support WSP and ATR administration. * **Reporting & Compliance** * Assist with monthly HR reports. * Prepare HR statistics. * Support Employment Equity administration. * Assist with HR audits. * Support compliance reviews. * Maintain document retention and filing standards. * **Employee Services & Occupational Health** * Respond to routine employee enquiries. * Prepare employment confirmation and service letters. * Ensure benefit forms are completed and filed. * Coordinate employee communications. * Maintain PPE issue records. * Track medical fitness certificates. * Maintain occupational health records. * Arrange medical assessments. * Notify line management of scheduled assessments. Requirements (from the original advert) * **Minimum Requirements** * HR Diploma or Certificate in HR Management. * 1–3 years’ experience in an HR administrative role. * Strong administrative and organisational ability. * Excellent attention to detail. * Microsoft Office proficiency. * Strong record-keeping and document control skills. * Ability to produce accurate reports. * Strong data integrity. * Professionalism and discretion. * Excellent communication skills. * Strong interpersonal ability. * **Competencies** * HR Administration, HR Records, Recruitment Administration, Onboarding, Time and Attendance, Payroll Support, Training Administration, WSP, ATR, Employment Equity, HR Reporting, Compliance, Document Control, PPE Administration, Occupational Health, Medical Fitness, Microsoft Office, Employee Services. * **Additional Requirement** * The successful candidate must be flexible and willing to support employees and operations outside normal hours when required, including occasional evening support after 17:00, given the business operates on a 24/7 basis. Who should apply The ideal candidate will have 1–3 years’ HR administration experience, strong record-keeping, organisation, and communication skills, and possess the minimum requirements and competencies listed in the advert. Deadline Not specified Reference Original posting: https://www.jobmail.co.za/jobs/logistics/trucking-transport/durbanville/hr-administrator-id-7608822 Source: jobmail

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 1 year of experience.

• Microsoft Office
• Payroll

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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