Secretary

In brief

Overview This is an explanation of the Secretary role at Rand Water. The position involves providing effective and efficient secretarial, coordination, and administrative services and support to the General Manager: Research Administration & Integration in managing the RA&I function within the Rand Water Institute. What you will do * Receive visitors in accordance with Rand Water security directives; receive, screen, and direct telephone calls. * Maintain the General Manager’s calendar, coordinate meetings and deadlines, and organise travel arrangements and maintain a travel schedule in collaboration with the Travel Office. * Produce, compile, copy, scan, and submit reports, correspondence, proposals, procedures, schedules, and presentations, including documents in MS Word and PowerPoint. * Maintain correspondence logs and follow up outstanding documents; safeguard confidential records and maintain paper and digital filing systems in accordance with Rand Water records and archival standards. * Coordinate meetings and events, including invitations, venues, and logistics; prepare and distribute agendas and supporting documents at least one week beforehand, record minutes, obtain approval, and make minutes and outputs available one week afterwards. * Order and maintain office stationery and report equipment, furniture, and facilities problems to the appropriate support functions. * Obtain and distribute HR reports, maintain attendance records where required, and coordinate the function’s performance management and training and development processes, including approval, retention, and submission of the relevant records. * Provide related administrative support, including maintaining the research initiative register and obtaining information for research; create, distribute, and retain communiqués, emails, and newsletters. Requirements (from the original advert) * **Education:** Matric/Grade 12. * **Experience:** * General administrative and secretarial experience. * Experience using MS Office. * 2–3 years’ working experience. * Working knowledge of MS Word and PowerPoint. * **Knowledge:** * Computer Literacy/MS Office. * Document Filing and Management. * Budgeting And Financial Reporting. * Office Management; Meeting Coordination and Administration. * **Skills:** * Good interpersonal skills. * Communication skills, verbal and written. * Excellent computer skills – Microsoft Office. * Report-writing skills. * Time management. * Ability to plan and organise. * Problem-solving. Who should apply The ideal candidate profile includes individuals who possess a Diploma or other/equivalent administration-related qualification (NQF 6). Candidates with experience in the secretarial and administrative field, basic experience with SAP and MS SharePoint/Intranet, and experience in meeting and events coordination and secretariat are desired. Furthermore, applicants should have knowledge of Records Management, Library Management, Rand Water Environment and Processes, Events Coordination and Administration, HR Management Processes, Travel Management, and Performance Management/Balanced Scorecards. The role requires someone who is self-motivated, a team player, able to work under pressure, deadline-oriented, capable of working independently, discreet, able to uphold confidentiality, conscientious, and diligent. Deadline 2026/11/11 Reference Original posting: https://www.myjobmag.co.za/job/secretary-rand-water-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Office
• SAP

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

Also listed on: myjobmag, myjobmag, myjobmag, myjobmag.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.