Facilities Assistant

In brief

**Overview** This Facilities Assistant position is with The Church of Jesus Christ of Latter-day Saints. The role is integral to providing and maintaining facilities that serve as spiritual settings for Church members to worship, learn, and participate in sacred ordinances, ensuring these facilities present an image of reverence and dignity in the community. The individual in this senior-level support, individual contributor role will assist the Facilities Manager (FM) in ensuring timely maintenance of facilities through established processes and standards, as well as providing administrative support to a facilities management workgroup. The Church seeks to build diverse teams representing its global membership and encourages all qualified applicants to apply. **What you will do** * Prepare and process purchase requisitions and orders. * Receive invoices, match them to purchase orders, and ensure accuracy, completeness, and compliance with controls. * Monitor billed items to ensure approval following established processes. * Prepare payment uploads and financial reports. * Review purchasing card statements. * Track all materials and services, ensuring receipt or fulfillment; maintain a follow-up file on back orders; maintain related financial and human resource files. * Ensure compliance with tax information and requirements. * Communicate frequently with vendors and contractors under the direction of the FM. * Assist with the establishment of vendors. * May prepare contracts and verify insurance documentation. * Maintain computer databases including capitol needs assessment (CNA), purchase orders, work orders, preventive maintenance schedules, and employee & facility records. * Ensure efficient management of payments and reimbursements accurately and timely, and verify the payment of utilities and property-related taxes. * Perform clerical/secretarial duties such as typing correspondence and reports, taking minutes at meetings if requested, entering computer data, maintaining files, answering telephones, handling incoming and outgoing mail, creating work orders, processing purchase requisitions and orders, and attending required training meetings. * Compile, produce, and upload or mail various reports to HQ or stake leaders. * Manage office operations including equipment function, supplies, administration filing, telephone messages, etc. * Train FM administrative assistant 1 and 2 (FMAA 1 and 2). * Assist FM to document process and policy adjustments. * Prepare accomplishment reports. * Analyze the budget expenditure monthly. * Assist technicians in assigning work orders as required. **Requirements (from the original advert)** Required: * 3 years of any combination of related experience or progress towards or completion of a relevant university post-secondary degree or an industry-recognized certification. * Diverse clerical experience or equivalent demonstrating the following skills: Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed. * Communications skills, including professional phone etiquette and effective business writing. * Basic business accounting skills, including understanding of invoices, purchase orders, contracts. * Organizational skills including filing, scheduling, time management, and prioritization. * Ability to communicate effectively and courteously with all individuals, including priesthood leaders, managers, fellow employees, and vendors. * Strong customer-oriented, results-oriented, and adaptability and flexibility skills. * Experience in account and payment management. * Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications. * Results-oriented performance and flexibility to adapt to various situations and contexts ensure effective and efficient support in daily operations. Preferred: * A recognized university post secondary degree, directly related experience, and applicable industry-recognized certifications. * Capacity to communicate in English not fluent, but enough to be part of trainings and calls with the area and HQ. * Power BI abilities to support the facility manager group management. * Proven knowledge of accounting and local tax system. **Who should apply** This role is suitable for a detail-oriented individual with at least three years of administrative, clerical, or related experience, or relevant post-secondary education/certification. The ideal candidate will possess strong computer proficiency, excellent communication and organizational skills, and a foundational understanding of business accounting. They should be highly customer-oriented, results-driven, adaptable, and flexible, with proven experience in account and payment management. The ability to communicate effectively with diverse stakeholders is crucial, and a candidate with a capacity for English communication (even if not fluent) and knowledge of Power BI, accounting, and local tax systems would be preferred. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/facilities-assistant-the-church-of-jesus-christ-of-latter-day-saints-3 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Power BI

Extracted automatically from the advert; confirm requirements on the original listing.

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