Procurement Manager

In brief

**Overview** The President Hotel, recognized as Cape Town’s 'Most Loved Hotel' and on an exciting journey toward luxury, is seeking a Procurement Manager. This role is a strategic leadership position within a complex, high-volume 349-room hotel operation. The Procurement Manager will be responsible for leading the hotel’s procurement function, moving beyond transactional purchasing to take ownership of procurement strategy, strategic sourcing, contracting, supplier performance, inventory oversight, cost optimisation, and governance. The position involves working closely with senior leadership and the Director of Finance to strategically influence profitability, operational performance, cost management, and the overall guest experience, contributing directly to the hotel's commercial success and operational resilience. **What you will do** * Taking overall responsibility for the hotel’s end-to-end procurement function * Developing and implementing the hotel’s procurement strategy, policies, procedures and annual sourcing plan * Translating hotel strategy, operational requirements and budgets into clear procurement priorities and category plans * Working closely with senior leadership and departmental heads to understand operational requirements and future procurement needs * Advising leadership on procurement opportunities, supplier markets, commercial risks and supply constraints * Constructively challenging demand, specifications, sole-source requests and historical purchasing practices where better value can be achieved * Leading strategic sourcing initiatives, RFQs, formal tenders and commercial evaluations * Ensuring sourcing decisions consider total cost, quality, service reliability, risk, sustainability and operational impact, rather than price alone * Negotiating supplier pricing, payment terms, service levels, warranties, remedies and other commercial conditions * Managing supplier contracts throughout their lifecycle, including implementation, obligations, renewals, renegotiations and termination dates * Maintaining a comprehensive and accurate contract register * Overseeing supplier due diligence, approval, onboarding and master-data requirements * Ensuring appropriate supplier documentation is maintained, including tax, banking, B-BBEE, safety, ethical and sustainability information where applicable * Segmenting suppliers according to value, risk and operational importance * Developing supplier scorecards and conducting structured supplier-performance reviews * Monitoring supplier performance across price, quality, delivery, service, compliance, innovation and risk * Identifying critical supplier and continuity risks and developing appropriate contingency plans * Exploring supplier and market innovation opportunities that could improve hotel operations or deliver greater value * Overseeing daily procurement activity across Food & Beverage, Rooms, Engineering, IT, Sales & Marketing, Human Resources and Administration * Reviewing and approving purchase orders within delegated authority and established governance frameworks * Ensuring operational requirements are met timeously while maintaining appropriate procurement controls * Resolving shortages, delivery challenges, supplier disputes and urgent procurement requirements * Working closely with Cost Control, Stores and operational departments to optimise stock availability, inventory turn, wastage, obsolete stock and stock loss * Partnering with Finance and departmental leaders to ensure procurement commitments align with approved budgets, forecasts and cash-flow requirements * Identifying, measuring and validating procurement savings, cost avoidance and other value improvements * Producing procurement dashboards and reports covering spend, contracts, suppliers, savings, compliance, inventory, performance and risk * Maintaining accurate procurement documentation, quotations, evaluations, contracts, purchase orders and supplier records * Ensuring procurement activities comply with legislation, contractual obligations, internal controls and hotel governance requirements * Maintaining strong controls around supplier creation, banking-detail changes, conflicts of interest, tender evaluations and purchasing commitments * Promoting ethical, local, B-BBEE and sustainable procurement practices * Supporting internal and external audits and ensuring procurement-related findings are addressed appropriately * Leading procurement involvement in ERP and related system implementations or improvements * Using procurement data and technology to strengthen visibility, decision-making, efficiency and control * Developing and maintaining effective procurement Standard Operating Procedures * Continuously identifying opportunities to improve procurement and inventory processes * Leading, coaching and developing the Procurement and Cost Control teams * Establishing clear objectives, responsibilities and performance expectations * Developing team capability through coaching, training and cross-functional exposure * Building a culture of integrity, collaboration, accountability, service and continuous improvement * Ensuring procurement consistently supports the professional and elevated standards expected at The President Hotel **Requirements (from the original advert)** * Bachelor’s degree or equivalent qualification in Procurement, Supply Chain Management, Business Administration, Commerce or a related field * Recognised procurement qualification such as CIPS or equivalent professional certification preferred * Relevant postgraduate qualification advantageous * Minimum 7 years’ progressive procurement or supply management experience * Minimum 3 years’ experience leading a procurement team or procurement function * Experience within a large-volume hotel, resort, hospitality group or comparable high-volume service environment essential * Direct hotel or hospitality procurement experience strongly preferred * Demonstrated experience managing procurement across multiple operational spend categories * Strong experience in strategic sourcing, category management and tender processes * Proven commercial negotiation and contract-management experience * Experience managing supplier performance, service levels and strategic supplier relationships * Strong understanding of inventory management and cost-control principles * Experience managing operational and capital expenditure procurement * Experience procuring across categories including Food & Beverage, operational supplies, outsourced services, maintenance, technology and capital projects * Proven experience with supplier due diligence, onboarding and master-data controls * Experience developing and monitoring supplier KPIs and scorecards * Strong financial and commercial acumen with an understanding of total cost and value analysis * Ability to analyse spend, demand, market trends and supplier performance data * Experience measuring and validating procurement savings and cost avoidance * Strong understanding of procurement governance, delegated authority and segregation of duties * Experience implementing or improving ERP, procurement or inventory management systems and approval workflows * Sound knowledge of the South African supplier market, commercial practices and B-BBEE considerations * Understanding of ethical, sustainable and responsible procurement practices * Strong risk-management and business-continuity awareness * Strong leadership, coaching and people-development capability * Excellent stakeholder-management and influencing skills * Ability to constructively challenge requirements and influence senior stakeholders * Strong analytical, problem-solving and decision-making ability * Excellent negotiation and communication skills * High levels of integrity, professional judgement and accountability * Ability to manage competing priorities within a large, high-volume operational environment * Strong computer literacy and confidence working with procurement data and reporting systems * South African ID or valid South African work authorisation * A fully updated CV with contactable reference details is essential **Who should apply** The ideal candidate is an experienced procurement leader with at least 7 years of progressive procurement or supply management experience, including a minimum of 3 years leading a procurement team or function. Essential experience includes working within a large-volume hotel, resort, hospitality group, or a comparable high-volume service environment, with direct hotel or hospitality procurement experience being strongly preferred. This individual should be confident in engaging with senior leadership, willing to challenge historical purchasing practices, adept at commercial negotiation, skilled in managing complex supplier relationships, and proficient in using data to identify opportunities for greater value and efficiency. The successful candidate will understand that exceptional procurement focuses on achieving the best overall value for the hotel, rather than simply securing the lowest price. **Deadline** Not specified **Reference** Original posting: https://www.jobmail.co.za/jobs/tourism-hospitality/other-tourism-hospitality/western-cape/procurement-manager-id-7591522 Source: jobmail

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At a glance

• At least 3 years of experience.

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