Judge’s Secretaries Pretoria Ref No: 2026/132/OCJ at Office of the Chief Justice South Africa

In brief

**Overview** This role is for a Judge's Secretary within the Office of the Chief Justice South Africa, located in Pretoria (Gauteng). The Office of the Chief Justice's mission is to provide support to the judiciary, ensuring effective and efficient court administration services. This is a full-time position in the Administration/Facilities and Legal and Regulatory fields. The reference number for this specific post is 2026/132/OCJ. **What you will do** Key responsibilities for this role include: * Diarising the appointments and meetings of the Judge. * Typing and filing judgments. * Ensuring handed down (delivered) judgments and signed draft orders are sent to the Typist for scanning, uploading to Case-lines/Court-Online, and the Library. * Receiving, screening, and attending to queries from visitors. * Recording all incoming and outgoing documents. * Ordering and collecting stationery for the Judge. * Collecting files for Criminal matters from the Registrar’s office before court commencement. * Updating the register of reviews and signing on receipt to return reviews to the Clerk. * Ensuring the register/template of reserved judgments is updated and notifying the Statistics Officer and the office of the Judge President when judgment has been handed down. * Ensuring transcribed judgments from transcribers reach the Judges for approval and signature. * Preparing court rolls for Opposed Motion and Urgent Court and distributing to stakeholders. * Ensuring Heads of Argument from various stakeholders are available to the Judge as per filing. * Administering the correct Oath ID or declaration in court, when required. * Ensuring the Judge’s bench book is prepared and files are taken by Ushers to court before proceedings. * Ensuring all involved stakeholders are present in court before commencement of proceedings. * Ensuring all cases are called on record as per the court roll by calling the case number and parties’ names before a Judge allows matters to start. * Ensuring in Criminal Court, exhibits are handled, controlled, and noted professionally. * Ensuring all travel and accommodation arrangements are in order and attending to signing documents for approval. * Ensuring the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer. * Ensuring the car is booked for maintenance and service. * Receiving pre-authorisation for the Judge’s vehicle. * Reminding the Judge of invoices so that S&T claims can be processed. * Ensuring submissions of Cell phone and 3G data claims for process purposes. * Ensuring all updates on loose leafs in the Judges library are attended to. **Requirements (from the original advert)** * Applicants should be in possession of a Bachelor of Laws or relevant equivalent qualification at NQF level 8 with 480 credits as recognised by SAQA. * Legal experience is required. * Candidate to pass a typing test. * A valid driver’s licence will serve as an added advantage. * Knowledge and skills required: * Knowledge on the Constitution of South Africa, relevant legislatives, regulations, case lines, court online, secretariat prescripts, responsibilities, systems and procedures, Electronic Information Resources, online retrieval and Batho Pele principles. * Skilled in communication, planning and organising, interpersonal, customer service, typing including Dictaphone typing, time management, Microsoft Office Programs, research capabilities, problem solving, judgment and decision making. * Attributes required: Assertive, meticulous, ability to work under pressure, time-bound, flexible, creativity, analytically, professionalism and attention to detail. **Who should apply** This role is suitable for individuals with a Bachelor of Laws or a recognised equivalent qualification at NQF level 8 with 480 credits, who possess legal experience. Ideal candidates must be able to pass a typing test and demonstrate strong administrative, legal, and interpersonal skills. Applicants should have knowledge of South African legal frameworks, court procedures, and relevant IT systems, as well as being proficient in communication, planning, research, problem-solving, and decision-making. The role requires assertive, meticulous, professional, and analytical individuals who can work effectively under pressure and possess excellent attention to detail. A valid driver’s licence is considered an advantage. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/judge-s-secretaries-pretoria-ref-no-2026-132-ocj-office-of-the-chief-justice-south-africa-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Office
• Customer service
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Applying for permanent roles

• Mirror the job title and top three requirements in your CV summary and most recent experience.
• Quantify results where possible: sales targets, cases handled, tickets closed, or team size.
• Proofread contact details and filenames before submitting — small errors cost interviews.
• Verify the company and role on the source page before sharing ID copies or banking details.