Project Administration Assistant

In brief

**Overview** This role is part of the Youth Employment Service (YES) Programme at Pragma Global, an initiative forming a public-private partnership aimed at addressing youth unemployment in South Africa. The programme offers young, unemployed South Africans an opportunity to gain 12 months of paid, practical workplace experience in a supportive environment, developing valuable skills and improving future employability within a leading industrial and asset management organisation. The Project Administration Assistant provides administrative and coordination support to Project Managers. This involves maintaining project records, tracking approvals and procurement processes, monitoring project documentation, and ensuring information is accurate, complete, and up to date, thereby enabling Project Managers to focus on project delivery. **What you will do** * Verify that supporting project documentation is complete and accurately filed. * Check that approved project scope, quotations, cost plans, WBS/cost centre allocations, Purchase Order (PO) requests, and On Key work orders are aligned. * Maintain organised, accurate, and audit-ready project documentation. * Manage and maintain project SharePoint folders and filing structures. * Ensure all project records are stored in accordance with company standards. * Track Requests for Quotation (RFQs), quotations, PO requests, approvals, and work orders through the applicable process stages. * Monitor workflow progress and maintain visibility of outstanding items. * Follow up with stakeholders to obtain routine approvals and required supporting information. * Escalate overdue actions and approval delays to the appropriate Project Manager. * Reconcile information between Planning, Cost Centre, Supply Chain, and On Key systems. * Identify and flag discrepancies, inconsistencies, or missing information for Project Manager review. * Assist with maintaining project expenditure and commitment records. * Support project close-out activities by tracking required documentation and approvals. * Maintain project, expenditure, purchase order, work order, and project close-out trackers. * Prepare routine status reports and exception reports highlighting outstanding actions and risks. * Provide accurate and timely updates to Project Managers and stakeholders. * Assist with data collection and report preparation as required. * Track contractor submissions, invoices, completion certificates, and close-out documentation. * Monitor delivery dates and project completion milestones. * Maintain records of asset information and sign-off documentation. * Support the project close-out process by ensuring all required documentation is obtained and filed. **Requirements (from the original advert)** * A Matric qualification is required. * A tertiary qualification is advantageous. * 1 year of administrative, data capturing, coordination, or project support experience is advantageous. **Who should apply** This opportunity is designed for young, unemployed South Africans seeking to kickstart their career through the YES Programme. Ideal candidates will have a Matric qualification, with a tertiary qualification or 1 year of administrative, data capturing, coordination, or project support experience being advantageous. Applicants should be keen to gain practical workplace experience, build skills in project administration, and contribute to a purpose-driven team within an industrial and asset management organisation. **Deadline** 2026/10/20 **Reference** Original posting: https://www.myjobmag.co.za/job/project-administration-assistant-pragma-global Source: myjobmag

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