Inventory Controller - Thabazimbi

Duties: Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments. Ensure full SOP compliance at all times. Verify all transactions captured by the Inventory Administrator, including: * Purchase Orders * GRNs * Transfers (Internal & External) * Wastage /Write Off * Credit * Issues / Consumption * Master Data Updates * Reject and correct inaccuracies before daily cut-off. * Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards. Sales vs Consumption Reconciliation (High-Risk Areas): Reconcile POS sales vs inventory depletion for: * Bar (Minibar, Game Drive & Sales) * Gallery & Creative Lab Retail * Spa Retail Validate recipe-linked items for correct depletion (cocktails, pouring). Investigate all consumption discrepancies same-day. Enforce “no replenishment without reconciliation” per SOP. Transfers, Issues, Wastage & Credit Management: Verify all transfers include: Correct documentation * Signatures * Matched values Ensure all departmental issues are supported by usage sheets. Validate all wastage entries and ensure proper authorisation. Confirm supplier credits are correctly raised and reconciled. Purchase Order Controls & Budget Alignment: Validate purchasing requests against: Department budgets Approved PAR levels Min/Max or ROP settings Confirm all POs use correct item codes, UOM, supplier, price, and delivery details. Notify Group Inventory Manager of unusual changes or irregularities. Receiving, Storage & Storeroom Integrity (via Storeman) Oversight of: * GRN accuracy and 3-way matching (PO → Delivery Note → Invoice) * FIFO rotation & expiry control * Chemical segregation & OE protection * Storeroom access control & key registers * Weekly storeroom housekeeping & safety audits Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance. Cycle Counts & Full Stock Counts: Lead mid-month and month-end counts. Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning). Investigate variances using movement logs, POS data, GRNs, and usage patterns. Ensure all variances are fully explained and approved. Month-End Process & Reporting: Manage Month End Process for all inventory locations in co-operation with all HOD’s Compile month-end reporting pack including: * Opening & closing balances * Purchases * Issues & transfers * Wastage * Sales vs consumption summaries * Variance reports * Count sheets Compile an Inventory Workbook. Obtain final sign-off from Finance & the Group Inventory Manager. Master Data, Pricing & System Integrity: Maintain accurate item master data in MyStock / MyInventory /Sage Inventory Submit item creation/change requests via approved workflow. Ensure selling prices comply with margin policy. Risk, Compliance & Audit Controls: Maintain separation of duties across request → capture → approval → issue. Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits). Enforce physical controls: locked cages, CCTV coverage, key registers. Support internal and external audits with accurate records. Requirements: Grade 12 A formal qualification At least 2–4 years’ experience in hospitality inventory or multi-department stock management Strong analytical and numerical ability Experience with MyStock / MyInventory / POS systems (TallOrder or similar) Ability to supervise and direct Storeman & Administrator functions Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s) High accuracy and disciplined follow-through Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management Craven Cottage CC Recruiter