Frozen Imports and Exports Controller
- Location
- Western Cape
- Minimum qualification
- Matric / Grade 12
- Closing date
First listed . Last checked at source .
At a glance
- Sage / Pastel
Extracted automatically from the advert; confirm requirements on the original listing.
Job description
Job Vacancy: Frozen Imports and Exports Controller
Location: Hout Bay, Western Cape
Type: Permanent
Duties and Responsibilities:
Export Compliance & Regulatory Approvals:
* Confirm valid NRCS certificates and vessel licenses, notifying 3rd-party vessel owners as needed.
* Verify export permits for rights holders with suppliers, ensuring accurate country and scientific names.
* Verify 3rd-party rights holders are listed on export permits prior to application.
* Submit inspection requests to NRCS and track approvals.
* Process BF60, Trace Health certificates, EUR1 applications, catch certificates, and DFFE notices/schedules.
Order Processing & File Management:
* Open physical, Pastel, and server file packs based on order confirmations from the Director.
* Issue production instructions for order quantities and maintain stock tallies per client.
* Create transfer instructions for stock moved to 3rd-party cold stores.
* Draft sales contracts for customers and manage receipt/updating of forex files.
Logistics & Freight Coordination:
* Obtain stack dates, sailing dates, and freight quotes; complete costings.
* Confirm bookings with shipping lines once NRCS approval is received.
* Send picking slips to cold stores and submit clearing/shipping instructions to forwarding agents.
* Oversee container loading on-site at cold stores.
* Monitor vessel sailing schedules and process client picking and freight purchase orders.
Documentation & Client Communication:
* Complete commercial invoices, packing lists, and review Bills of Lading generated by forwarding agents (verifying Incoterms, consignees, and notify parties).
* Email draft document copies to customers or their clearing agents 10 days before vessel ETA for approval.
* Confirm payment receipt prior to dispatching original documents via DHL courier.
Requirements
* Education: Matric (Grade 12) is required; a tertiary qualification in Supply Chain, Logistics, or International Trade is highly advantageous.
* Experience: Proven administrative track record in frozen and dry goods exports, international trade compliance, and shipping processes.
* Technical Skills: Proficiency in Pastel accounting software, costings, and forex file administration.
* Key Skills: Strong organizational and supervisory capabilities, excellent attention to detail for legal/shipping documentation, and effective communication skills for liaising with suppliers, clearing agents, and international clients.
O'Brien Recruitment
Recruiter
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