Medical - Other Medical Johannesburg FULL TIME R16 000,00 - R18 000,00 (PER MONTH) Job Summary OVERVIEW My Client in Johannesburg - A non - profit organisation is urgently recruiting for an Assistant Manager / House Administrator , specifically with a strong Hospitality Background . The position renders general administrative, bookkeeping and payroll support to the Facility Manager. COMPETENCIES REQUIRED (MUST HAVE): * Mathematical skills * Logical thinking skills * Communication skills * Organizational and administrative skills * Honesty and integrity * Ability to maintain confidentiality COMPETENCIES DESIRED (NICE TO HAVE): * HR Experience * Bookkeeping Experience * HSE Knowledge * Administration Coordination EDUCATION REQUIREMENTS: * Matric Certificate * Higher Education Certification or Diploma - required THE POSITION REQUIRES: GENERAL DESCRIPTION – JOB PURPOSE: * To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries * Administrative Functions - Admin and Filing • Human Resource Control and Monitoring * To Ensure Best Practice is followed in House Procurement * Accounting, Bookkeeping, Debtor’s management and Creditors Capturing * Secretarial duties (Minutes for all House Forums) • Provide full House support function to Facility Manger * Duty Manager Shifts, stand in for Facility manager when not available GENERAL DUTIES AND RESPONSIBILITIES: Accounting * Petty cash + Reconciliation + Replenishment and Control + SASSA pocket money * Weekly banking + Charity shop banking and reconciliation + Donations reconciliation and banking + Receipt of cash donations & foreign donations banking * Debtors management and monthly follow-up + Invoicing of resident fees, nappies, electricity and other items which may occur + Issue statements of account to residents and ensure that it is settled promptly. * Assist with annual budgeting * Loading of orders on Palladium * Arrange the authorization of invoices for the House * General bookkeeping support – Palladium * Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget Human resources * HR support & filing * Payroll time sheets & payroll queries * HR-related queries re employment contracts and filing there-of on personnel files * Clocking system management * Disciplinary issues co-ordination * Recordkeeping of training Reception & fleet management * House fleet management + Petrol card monitoring + Tracker monitoring + Vehicle service monitoring * Reception management, staff rostering and administration processes Health & safety * Health and safety – secretarial role * House forum member and meeting coordinator * Filing and admin compliance * All certification compliance Administrative support * Ensure that source documents and other relevant paperwork is filed correctly. * Provide administrative support. * Compliance and support with TPAs and certifications * Protection of information and source documents and uploading there-of * Ensure compliance with internal audits * Upkeep of Resident database Procurement & stock control * Keep track and purchase new supplies as required * Obtain 3 quotes for purchases * Track budget and spending per department * Processing of supplier invoices – raising purchase orders Applicants should note that only shortlisted candidates will be contacted Zeebra Junction Specialist Recruitment Recruiter