Permanent
Position : Executive Assistant Work Hours (Client) : 8:30am - 5:30pm UK time (with 1 hr and 2 x 15 mins break) Pay Range : 1,400-1,600USD/month (varies based on skill set and experience level) Location of Search : South Africa, Philippines Work Location : REMOTE Type of Contract : Independent Contractor Company/Client Overview: The Company is Ireland’s longest standing and leading provider of Client Relationship Management solutions to the financial broker market. They are looking for a Personal Assistant (PA) to the CEO who will provide high-level administrative, operational, and coordination support to ensure the smooth and efficient running of the CEO’s day-to-day activities. This role acts as a central point of organisation across executive priorities, internal teams, and external stakeholders. The PA is trusted with confidential information, complex scheduling, operational follow-ups, and ad-hoc problem solving. The role requires excellent judgement, discretion, adaptability, and the ability to operate autonomously in a fast-paced environment. Duties and Responsibilities: Executive & Administrative Support * Manage the CEO’s calendar, scheduling meetings, calls, and events across multiple time zones * Coordinate board meetings, management meetings, and ad-hoc leadership sessions * Prepare agendas, briefing notes, presentations, and meeting materials * Take minutes and track actions, ensuring follow-ups are completed * Act as a gatekeeper for the CEO’s time, prioritising requests effectively Communication, Outreach & Stakeholder Coordination * Act as a primary point of contact between the CEO and internal teams, partners, clients, and external stakeholders * Draft, review, and manage professional correspondence on behalf of the CEO * Support CEO outreach activities, including follow-ups, meeting requests, introductions, and relationship management Operational & Project Support * Track key initiatives, deadlines, and deliverables across multiple projects * Support cross-functional coordination between operations, customer success, engineering, sales, and compliance * Assist with onboarding/offboarding processes and internal documentation * Help prepare reports, dashboards, and summaries for leadership review HR, Compliance & Process Support…
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