South African Medical Research Council (Samrc) Vacancies

In brief

Overview This permanent position is for a Senior Officer: Office Administrator within the Knowledge Information Management Services (KIMS) Division of the South African Medical Research Council (SAMRC) in Cape Town. The role provides comprehensive administrative, operational, and coordination support to the KIMS Division. It is responsible for the effective administration of divisional processes, systems, records, and office operations, ensuring the smooth functioning of the division and adherence to organizational policies and procedures. The incumbent will work closely with the Division Manager and KIMS team, supporting a range of administrative functions including financial administration, procurement, asset register maintenance, travel and accommodation arrangements, event and meeting coordination, and general office administration. The annual total cost to company remuneration for this position is R401,036. What you will do * Coordinate day-to-day administrative operations and office support for KIMS. * Manage office resources, supplies, equipment, travel and accommodation arrangements. * Administer Interlibrary Loan (ILL) requests, renewals, returns and related records. * Maintain accurate administrative, library, financial and electronic records. * Provide financial administration support, including expenditure, invoices, claims and JDE transactions. * Monitor compliance with relevant SAMRC financial, administrative and procurement processes. * Provide professional communication and liaison with internal and external stakeholders. * Perform journal cataloguing and linking, ensuring accurate and up-to-date bibliographic records. * Support effective information retrieval, resource access and library service delivery. * Maintain professional competence through relevant training, learning and development. * Oversee the processing of travel and subsistence claims. * Coordinate the renewal and payment of library subscriptions. * Monitor Service Level Agreements (SLAs) to ensure their accuracy and currency. Requirements (from the original advert) * **Core requirements:** * National Diploma (NQF 6) in Office Administration, Public Administration, Business Administration, Library and Information Science or a related field. * 3 years' relevant experience in administration or a related support environment. * 1 year experience working in research/academic library environment. * Working knowledge of the processes and policies of Public Entities (such as SAMRC) including National Treasury Guidelines and Supply Chain Management Processes. * Knowledge of financial administration, budgeting, and invoice processing. * **Advantages:** * Knowledge or experience with JD Edwards on-line procurement system regarding procurement of goods and services in line with Supply Chain Management processes. * Working knowledge of the processes and policies of the SAMRC, including National Treasury Guidelines, which govern SAMRC. Who should apply The ideal candidate is a Senior Officer for Office Administration with a National Diploma (NQF 6) in a relevant field and at least three years of administrative experience, including one year in a research or academic library. They should be proficient in providing comprehensive administrative, operational, and coordination support, managing divisional processes, records, and office operations to ensure smooth functioning and policy adherence. The role requires someone who can support diverse administrative functions, including financial administration, procurement, asset management, and travel coordination, and who possesses working knowledge of Public Entity processes, National Treasury Guidelines, and Supply Chain Management. Deadline 3 November 2026 Reference Original posting: https://www.govpage.co.za/vacancies/south-african-medical-research-council-samrc-vacancies-10 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 1 year of experience.

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (govpage). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Applying for permanent roles

• Mirror the job title and top three requirements in your CV summary and most recent experience.
• Quantify results where possible: sales targets, cases handled, tickets closed, or team size.
• Proofread contact details and filenames before submitting — small errors cost interviews.
• Verify the company and role on the source page before sharing ID copies or banking details.