Permanent
Senior Logistics and Asset Controller
Unknown, Unknown
unknown
Closing date not listed
About this role
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Logistics - Logistics Sales
Western Cape
FULL TIME
Job Summary
Key Responsibilities
1) Logistics Planning & Shipping Management
* Plan, coordinate, and oversee domestic and international shipments.
* Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments.
* Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations.
* Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues.
* Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics.
* Verify correct Incoterms and shipping instructions prior to dispatch.
2) Inventory Management
* Maintain accurate stock levels across offices and fulfilment centres.
* Compile, reconcile and report weekly stock levels.
* Manage demo, loan, replacement, service and written-off stock.
* Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle.
3) Customs & Regulatory Compliance
* Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements).
* Manage regulatory permits/licences and supporting legal documentation.
* Coordinate DCAC, NCACC, ITAC and other regulatory applications where required.
* Maintain audit-ready records and support inspections, audits and compliance reviews.
* Ensure correct tariff classifications (HS Codes) and export declarations.
* Stay current with destination-country import requirements, restrictions and compliance obligations.
4) Documentation & Certification Control
Prepare, review and control logistics and compliance documentation including:
* Commercial/customs invoices, packing lists
* Certificates of origin / conformity / warranty
* Import/export permits (incl. ITAC applications), EUCs, LC documentation
* Battery declarations, MSDS documentation, ATA carnets
* Internal transfer and inter-company documentation
* Verify documentation accuracy before shipment release and maintain structured electronic filing/traceability.
5) Asset Management
* Register, control, and track company assets throughout the asset lifecycle.
* Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes.
* Utilise AssetZure for asset creation, location management, uploads and photographic documentation.
6) Supplier, Freight & Insurance Liaison
* Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations.
* Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues.
* Manage shipment insurance estimates to ensure adequate coverage.
7) Repairs Logistics & Re-importation
* Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation.
8) Risk Management & Continuous Improvement
* Identify and mitigate logistics/customs/regulatory risks; maintain readiness for unannounced inspections and regulatory audits.
* Maintain permit registers and compliance trackers, and support SOP/process improvement.
Requirements
Minimum Requirements
* Grade 12 (Logistics-related certifications advantageous)
* 10+ years’ experience in logistics, shipping or inventory management
* Driver’s licence and own/reliable transport
* Fluent English (spoken/written) and Afrikaans for internal communication
* Willingness to work occasional overtime; onsite office-based role
Technical / Systems Skills (Advantageous)
* Working knowledge of Pastel, CRM, AssetZure, Shopify, MS Office and Google Workspace
* Understanding of airline/courier/freight tracking systems
Helderberg Personnel
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