Premium Ad Logistics - Logistics Sales Western Cape FULL TIME Job Summary Key Responsibilities 1) Logistics Planning & Shipping Management * Plan, coordinate, and oversee domestic and international shipments. * Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments. * Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations. * Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues. * Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics. * Verify correct Incoterms and shipping instructions prior to dispatch. 2) Inventory Management * Maintain accurate stock levels across offices and fulfilment centres. * Compile, reconcile and report weekly stock levels. * Manage demo, loan, replacement, service and written-off stock. * Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle. 3) Customs & Regulatory Compliance * Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements). * Manage regulatory permits/licences and supporting legal documentation. * Coordinate DCAC, NCACC, ITAC and other regulatory applications where required. * Maintain audit-ready records and support inspections, audits and compliance reviews. * Ensure correct tariff classifications (HS Codes) and export declarations. * Stay current with destination-country import requirements, restrictions and compliance obligations. 4) Documentation & Certification Control Prepare, review and control logistics and compliance documentation including: * Commercial/customs invoices, packing lists * Certificates of origin / conformity / warranty * Import/export permits (incl. ITAC applications), EUCs, LC documentation * Battery declarations, MSDS documentation, ATA carnets * Internal transfer and inter-company documentation * Verify documentation accuracy before shipment release and maintain structured electronic filing/traceability. 5) Asset Management * Register, control, and track company assets throughout the asset lifecycle. * Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes. * Utilise AssetZure for asset creation, location management, uploads and photographic documentation. 6) Supplier, Freight & Insurance Liaison * Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations. * Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues. * Manage shipment insurance estimates to ensure adequate coverage. 7) Repairs Logistics & Re-importation * Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation. 8) Risk Management & Continuous Improvement * Identify and mitigate logistics/customs/regulatory risks; maintain readiness for unannounced inspections and regulatory audits. * Maintain permit registers and compliance trackers, and support SOP/process improvement. Requirements Minimum Requirements * Grade 12 (Logistics-related certifications advantageous) * 10+ years’ experience in logistics, shipping or inventory management * Driver’s licence and own/reliable transport * Fluent English (spoken/written) and Afrikaans for internal communication * Willingness to work occasional overtime; onsite office-based role Technical / Systems Skills (Advantageous) * Working knowledge of Pastel, CRM, AssetZure, Shopify, MS Office and Google Workspace * Understanding of airline/courier/freight tracking systems Helderberg Personnel Recruiter