Project Officer: O&M (Renewables) - Cape Town

In brief

**Overview** This position is for a Project Officer specializing in Operations and Maintenance within the Renewable Energy sector at TotalEnergies in Cape Town. The role involves supporting the O&M team by ensuring the smooth execution of administrative, coordination, and reporting tasks across a portfolio of renewable energy assets, including solar PV, storage, and wind projects. **What you will do** * Assist in the day-to-day administration of renewable energy projects under operations. * Coordinate meetings, prepare agendas, take minutes, and follow up on action items. * Maintain project documentation, schedules, trackers, and O&M team action lists. * Assist O&M teams with the coordination and management of O&M contractors. * Implement gap analysis markers in collaboration with HQ and project leads. * Coordinate interfaces between O&M contractors, site teams, Asset Management, Engineering, HSE, and other internal functions. * Collect lifecycle data to ensure investment durability. * Be involved in projects from early development and construction phases. * Support O&M teams in collecting and managing all related data during the operational phase of each asset’s lifecycle. * Support the preparation of monthly, quarterly, and annual O&M performance reports. * Ensure data accuracy and integrity across asset management systems. * Maintain accurate records of outages, defects, work orders, incidents, performance improvement plans, corrective actions, and other deliverables from O&M Contractors. * Support reporting to Asset Management, Management, Shareholders, and other stakeholders. * Maintain up-to-date records of O&M contracts, permits, warranties, procedures, manuals, and compliance documentation. * Assist in ensuring compliance with regulatory, environmental, HSE, and technical requirements. * Support environmental and social compliance monitoring in line with O&M contract requirements. * Maintain operational readiness and handover trackers for SAL PV and SAL Wind. * Implement predetermined methods to store documents, considering legal and internal requirements. * Liaise with internal teams including Asset Management, Engineering, Finance, Legal, Procurement, and HSE. * Support communication and coordination with O&M contractors, OEMs, and other service providers. * Assist the O&M teams in tracking contractor obligations, deliverables, actions, reports, and due dates. * Follow up on overdue actions, incomplete submissions, and outstanding close-out evidence, escalating material delays. * Assist in liaising with offtakers, lenders, landowners, local communities, and other external stakeholders when required. * Participate in site visits, inspections, audits, and operational readiness reviews to the extent required. * Track operational budgets and assist in reviewing O&M Contractor and service provider invoices. * Support contract administration, including O&M agreements, OEM agreements, and land leases. * Assist with variations and contractor correspondence, as well as warranty processes. * Manage document control and filing systems in Share Point. * Support procurement processes, including purchase orders and invoice tracking. * Assist with onboarding of new team members and contractors. * Perform any other tasks and responsibilities that may be reasonably required. **Requirements (from the original advert)** * Diploma or degree in Project Administration, Project Management, or a related field. * 2–4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors. * Strong organizational and time management skills. * Excellent written and verbal communication. * Technically astute, particularly in MS Teams, SharePoint, OneDrive, and MS Office Suite (Excel, Word, PowerPoint). * Experience with document control tools (e.g., New Prodom). * Attention to detail and ability to manage multiple priorities. * Team player with a proactive and solution-oriented mindset. **Who should apply** The ideal candidate is a highly organized and proactive Project Officer, capable of ensuring the smooth execution of administrative, coordination, and reporting tasks across a portfolio of renewable energy assets. They should possess strong organizational and time management skills, excellent written and verbal communication, and be technically astute with MS Office Suite, MS Teams, SharePoint, and OneDrive, with experience in document control tools. A candidate with experience in renewable energy or O&M, project management tools (e.g., MS Project, Primavera, SAP), and a willingness to learn CoPilot applications would be advantageous. Key attributes include diligence, determination, resilience, agility, attention to detail, the ability to manage multiple priorities, and a proactive, solution-oriented mindset as a team player. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/project-officer-o-m-renewables-cape-town-totalenergies Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel
• Microsoft Office
• SAP
• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

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