Deputy Director: Office Support

In brief

**Overview** This role is for a Deputy Director: Office Support at the Department of Water and Sanitation. The position focuses on providing comprehensive administrative support and coordination within the office of the Head Provincial Operations, encompassing planning, correspondence management, document control, and various strategic and operational support functions. **What you will do** * Coordinate, consolidate and report on planning activities. * Coordinate and consolidate inputs for strategic and annual plans. * Manage queries and correspondence within the office. * Coordinate matters related to portfolio committee issues, referrals, audit findings, parliamentary queries, and risk management for the programme, ensuring deadlines are met. * Ensure documents are managed effectively. * Develop and maintain systems in the office to improve efficiency. * Provide management support to the office and represent the Head Provincial Operations at meetings, workshops, and engagements. * Record minutes and decisions, communicate to relevant role players, follow-up on progress, and prepare briefing notes and other documents for the Head Provincial Operations. * Provide financial administrative support to the office. * Determine and collate information regarding the budget needs of the office. * Manage human resources for the Provincial Operations. **Requirements (from the original advert)** * A relevant NQF level 7 qualification in Public/Business Administration/Management. * Five (5) years management experience in an Administration environment. * Disclosure of a valid unexpired driver’s license. * Knowledge and understanding of applicable public service policies and strategies. * Understanding of administration processes. * Disciplinary knowledge of HR information. * Understanding of government legislations. * Knowledge of financial management and PFMA. * Knowledge of techniques and procedures for the planning and execution of operations. * Understanding of programme and project management. * Good interpersonal skills and analytical procedures. * Problem solving and analysis. * People and diversity management. * Client orientation and customer focus. * Excellent communication skills both verbal and written. * Accountability and ethical conduct. **Who should apply** An ideal candidate for this role is an experienced administrative professional with a relevant NQF level 7 qualification and at least five years of management experience in an administration environment. They should possess a strong understanding of public service policies, government legislations, financial management (including PFMA), and programme/project management. The role requires excellent communication, interpersonal, and analytical skills, along with a focus on problem-solving, client orientation, and ethical conduct to support the Head Provincial Operations effectively. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/deputy-director-office-support-department-of-water-and-sanitation-2 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 5 years of experience.

• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

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