Permanent
Legal Secretary / HR Consultant
Unknown, Western Cape
unknown
About this role
Employer: West Coast Personnel
Job Description:An experienced HR Administrator / Paralegal / Legal Secretary is available for contract-based work to support organisations with HR, legal administration, and compliance tasks. This role is suited to companies that require professional HR support on a flexible or project basis.Hours: Flexible depending on business requirements
Key Responsibilities:
* Manage and maintain all HR employee files and records
* Assist with recruitment and hiring processes
* Draft employment agreements, sales representative agreements, and confidentiality agreements (templates provided)
* Prepare HR-related correspondence and documentation
* Maintain and update employee HR records and documentation
* Manage staff leave documentation and report leave to Payroll
* Coordinate onboarding and offboarding of employees, including benefits administration
* Update employee manuals and internal policies
* Handle EEA and SETA reporting requirements
* Maintain and update company organograms
* Assist employees with benefits-related queries
* Support disciplinary processes, including minute-taking and drafting warnings or claims
* Coordinate Health & Safety training and maintain compliance records
* Manage company directory, staff updates, and birthday lists
* Monitor daily attendance reporting
* Provide general administrative support, including issuing purchase orders and managing claims for the legal department
Required Skills:
* Strong knowledge of HR administration and employment processes
* Excellent organisational and record-keeping skills
* Ability to draft professional HR and legal documentation
* Strong attention to detail and confidentiality
* Good communication and interpersonal skills
* Ability to manage multiple administrative tasks efficiently
Qualifications & Experience:
* Qualification in Human Resources, Law, Paralegal Studies, or Business Administration.
* Proven experience in HR administration, legal secretarial, or paralegal roles.
* Knowledge of South African labour legislation and HR compliance.
* Experience with EEA and SETA reporting is advantageous.