Position : Executive Assistant Work Hours (Client) :   Must be adaptable to different schedules, with required availability during 3–5am GMT to support the CEO, plus additional hours as needed in coordination with the team. ​​​​​​​ Pay Range : $1200 - $2000 USD/month (varies based on skill set and experience level) Location of Search : South Africa Work Location : REMOTE Type of Contract : Independent Contractor; starting off as part time Company/Client Overview: A Property Entrepreneur and Business Owner, transforming underperforming assets into thriving, income-generating communities. Operating across Ireland, the UK, and expanding into the US, Garrett is building scalable businesses while creating lasting partnerships and leaving a legacy of impact. Duties and Responsibilities: We are looking for a highly organised, detail-focused, and tech-savvy Personal Assistant (PA) to work directly with Garrett.

 This role is for someone who thrives on structure, systems, and precision, complementing Garrett’s visionary, fast-moving style. You will be the anchor that ensures projects, reporting, and day-to-day operations are kept on track, while also driving forward the adoption of AI tools, dashboards, and streamlined reporting.

 You will work closely with Garrett, his EA, and COO/Integrator, acting as the bridge that keeps priorities clear, information flowing, and commitments delivered. Key Responsibilities Executive Support - Manage Garrett’s calendar, inbox, and commitments — ensuring he is focused only on high-value activities. - Prepare documents, investor packs, presentations, and briefing notes. - Coordinate travel, logistics, and event scheduling. Systems & AI Integration - Implement AI and automation tools (ChatGPT, Asana, Zapier, Slack, Power BI). - Identify workflow inefficiencies and design digital solutions to remove bottlenecks. - Support rollout of AI-driven processes across reporting and operations. Reporting & Dashboards - Build and maintain KPI dashboards for Garrett, EA, and COO/Integrator. - Produce weekly and monthly performance reports with accuracy and clarity. - Ensure financial and operational data is up-to-date, structured, and accessible. Finance & Bookkeeping Support - Track expenses, manage reconciliations, and support invoice processing. - Liaise with bookkeepers/accountants to ensure accuracy in financial records. - Provide inputs for cashflow and portfolio dashboards. Coordination & Follow-Through - Act as the connective point across Garrett, EA, and COO/Integrator. - Ensure decisions are tracked, deadlines are met, and nothing 'slips through the cracks.' - Provide structured updates and reminders to keep projects moving forward. Minimum Requirements: Language requirement: Excellent English Communication Skills Education: Bachelor's Degree (ideally) Experience: 3+ years of related experience  * 3+ years’ experience in a PA/EA role (fast-paced, entrepreneurial or international environments preferred). * Naturally detail-oriented, structured, and steady — thrives on organisation and precision. * Skilled in building dashboards, reports, and financial trackers (Power BI, Airtable, Asana, OneDrive or similar). * Tech-forward: proven experience with AI and automation tools. * Proficient in project management and communication tools like Asana and Slack. * Comfortable with bookkeeping and basic finance (Xero or equivalent). * Proven experience with file management systems such as OneDrive and Google Drive. * Strong written and verbal communication in English. * High integrity, discretion, and a proactive, solution-oriented mindset. Key Performance Indicators (KPIs) - % of Garrett’s time freed for strategic work (measured by reduced admin load). - Accuracy and timeliness of KPI dashboards and reports. - Number of workflows automated or improved using AI/tools. - Consistency in financial tracking and reporting. - Reduction in missed deadlines or follow-ups across leadership.