Buyer

In brief

**Overview** Prudent HR Solutions is seeking a Buyer and Office Administrator for its client, a mechanical workshop. This role involves proactively managing the procurement of parts, consumables, and services while providing essential administrative support. The successful candidate will focus on sourcing quality products at competitive prices, managing supplier relationships, maintaining accurate inventory and procurement records, and supporting the workshop’s daily administrative requirements. **What you will do** * Source and purchase mechanical parts, components, consumables, tools and workshop supplies. * Obtain and compare supplier quotations based on price, quality and delivery times. * Negotiate pricing, delivery terms and supplier agreements. * Create and process purchase orders accurately and timeously. * Monitor outstanding orders and follow up with suppliers to ensure on-time delivery. * Build and maintain strong relationships with suppliers and vendors. * Identify alternative suppliers to reduce costs and improve supply reliability. * Maintain accurate procurement records and supporting documentation. * Ensure sufficient stock is available to meet workshop operational requirements. * Assist with stock counts and inventory control. * Monitor stock levels and reorder critical items before shortages occur. * Maintain accurate supplier databases and pricing schedules. * Verify deliveries against purchase orders, delivery notes and supplier invoices. * Resolve discrepancies relating to pricing, quantities, quality or deliveries. * Monitor supplier performance in terms of cost, quality, service and delivery. * Manage general office administration and filing systems. * Process and maintain workshop and procurement documentation. * Prepare reports on purchasing activities, stock levels and supplier performance. * Assist with data capturing and record management. * Manage incoming calls, emails and supplier correspondence. * Provide administrative and operational support to management as required. * Match supplier invoices with purchase orders and delivery notes. * Assist with creditor administration and payment reconciliations. * Maintain accurate procurement records for auditing and reporting purposes. * Monitor purchasing expenditure and support budget-control initiatives. **Requirements (from the original advert)** * Grade 12 or Matric. * A certificate or diploma in Purchasing, Supply Chain Management, Logistics, Business Administration or a related field will be advantageous. * At least three years’ experience in purchasing, procurement or buying. * Experience within a mechanical workshop, engineering, automotive, manufacturing or industrial environment is preferred. * Knowledge of mechanical parts and workshop operations will be highly advantageous. * Experience in inventory management and supplier negotiations. * Proficiency in Microsoft Office, particularly Excel. * Experience using ERP, accounting or workshop management systems will be advantageous. **Who should apply** The ideal candidate is proactive and detail-oriented, possessing strong negotiation and organisational skills, and excellent attention to detail. They should have purchasing experience within a mechanical, engineering, automotive, manufacturing, or industrial environment. Key skills include sound knowledge of procurement processes and inventory control, strong numerical and analytical abilities, effective communication and interpersonal skills, and the ability to prioritise tasks, meet deadlines, and solve problems. The candidate should also be able to work independently, take initiative, and demonstrate a reliable, professional, and results-driven approach. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/buyer-prudent-hr-solutions-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Microsoft Office
• Data entry

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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