Shift Warehouse Controller

In brief

Here is the rewritten job description in the mandatory format: **Overview** This role is for a Shift Warehouse Controller at Vector Logistics. The primary purpose of this position is to manage and oversee the inbound, outbound, and stock handling processes within the warehouse to ensure operational efficiency. **What you will do** * Control operational deliverables and expectations, coordinating progress with the direct Line Manager. * Approve and oversee the execution of all relevant warehouse documentation, ensuring compliance with audit requirements, including ISO. * Ensure that all products are received and stored timeously and in accordance with Group Policy. * Provide daily direction to the warehouse team, overseeing the assignment of individual responsibilities, tasks, and technical functions. * Maintain team focus on business objectives to drive success. * Identify and resolve issues and conflicts within and between various operational teams and team members. * Conduct daily checks on all facilities, storage areas, and equipment within the area of responsibility, ensuring compliance with mechanical, electrical, safety, and hazard standards, and raise any non-conformances for action. * Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager. * Ensure that the warehouse is locked and secure after hours. * Monitor and ensure optimum stock rotation practices are applied across the area of responsibility. * Optimise the allocation of picking slots to meet sales patterns. * Carry out daily SAP warehouse checks and action any reported defaults. * Ensure compliance with relevant hygiene standards. * Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment. * Ensure sufficient levels of consumables (pallet wrap, paper, cartridges, etc.) to maintain continuous operations within the warehouse. * Control the inbound process by receiving product in good condition. * Capture stock on the SAP system to ensure goods are controlled and easily identified. * Allocate the product to the right bin for ease of access when required. * Activate internal material movement, incorporating placing the order, picking the product, and moving it to the truck for dispatch. * Check shelf life using the FIFO (First In, First Out) system to ensure it has not expired. * Prepare for and initiate stock take preparation, ensuring the entire process is embarked on and completed within the specified timeframe. * Ensure stock is in the right location by completing cyclic counts on a daily basis. * Ensure staff are doing proper stock rotation where it goes to the back-up location, not just the pick face. * Control production and expiry dates on every inbound and outbound. * Control damages on inbound/outbound and track trends, identifying root causes and taking necessary actions such as issuing verbal warnings. * Conduct monthly stock takes. * Ensure frozen stock is kept in a frozen and/or chilled state. * Resolve issues regarding damaged stock or shortages thereof. * Reconcile invoice details with requirements. * Report any incident that may have occurred involving drivers that in turn impacts on customers. * Schedule customer deliveries according to the time window process. * Verify orders and liaise with customers at the point of receiving by making use of the SAP System. * Ensure the warehouse is kept clean by inspecting various areas. * Liaise with the cleaning manager and supervisor on site, who in turn must liaise with the external cleaning company. * Arrange for damaged goods to be left in the designated area of the warehouse within categories of repack, repair, or dump. * Check that lighting is adequate, doors open and close easily, among other specifics that impact productivity. * Report areas/issues in need of attention to the respective Maintenance Manager. * Ensure that all bin allocations are clear from any damaged pallets. * Ensure all forklifts are in good working order. * Ensure that all stocks leaving the warehouse premises do so with proper documentation. * Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in determining the level of inactivity among casual staff, ensuring there is no overstaffing. * Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis. * Instruct security to check staff when they leave for a tea or lunch break. * Ensure that all trucks leaving the warehouse are sealed and documented. * Verify the seals on warehouse doors every morning, after nightshift. * Verify the temperature for the entire warehouse by looking at the temperature worksheet. * Ensure frozen stock is kept not below minus 18 and chilled not below –1. * Check that staff understand and comply with the standards set by ISO 22000 and HACCP. * Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy. * Certify that a new load always enters a clean and well-maintained vehicle, highlighting the significance of quality. * Control the functions of outbound, ensuring the correct products are dispatched promptly to the customer. * Ensure that all orders are leaving the warehouse correctly packed and damage-free. * Ensure that all invoicing is completed accurately and make necessary corrections where required. * Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to customers. * Train staff on the Standard Operating Procedures (SOPs) that guide their approach to work. * Implement the SOPs through consistent application and communication. * Ensure that staff understand the procedures and sign off the relevant documents. * Conduct monthly meetings with staff to ascertain problems encountered and resolve associated issues. * Manage staff performance to establish opportunities for development and harness strengths. * Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others. * Monitor staff using the hard point system that includes areas such as cash work, product shortages, handling of the truck, and accidents, among others. * Report the consolidated performance and measurements analysis on staff notice boards. * Deal with staff problems through one-on-one discussions, striving to get to the root cause of problems. * Manage casual staff by inducting them into the culture and clearly communicating rules to be followed. **Requirements (from the original advert)** * **Qualifications and Experience:** * Relevant Logistics Diploma or Degree * At least 3 years of experience in a warehouse environment * Valid Code EB Drivers’ license * Valid Forklift driver’s license * **Skills and Competencies:** * **Behaviour Standards:** * Be brilliant at the basics * Face the brutal facts * Smash the silos * Lead with integrity, respect and energy * Be curious and challenge change * Take accountability for results and people * **Knowledge:** * Warehouse operations * Warehouse based business processes and practices * Warehouse methodologies and principles * SHEQ compliance requirements * Equipment maintenance principles and practices * SAP * **Skills:** * Verbal and written communication * Interpersonal * Logical thinking * Problem solving * **Attributes:** * Initiative and assertive * Able to work under pressure and priorities * Proactive * Attention to detail * Deadline driven * Systematic * Results/Goal Orientated * Accuracy * Customer focus **Who should apply** This role is suitable for an experienced individual with a relevant Logistics Diploma or Degree and at least 3 years of warehouse experience, holding valid Code EB Drivers’ and Forklift driver’s licenses. The ideal candidate will possess strong knowledge of warehouse operations, business processes, methodologies, SHEQ compliance, equipment maintenance, and SAP. They must demonstrate excellent verbal and written communication, interpersonal, logical thinking, and problem-solving skills. Key attributes include being proactive, assertive, detail-oriented, systematic, results/goal-oriented, accurate, and customer-focused, with the ability to work under pressure and prioritize tasks effectively. The candidate should also align with behavioral standards such as integrity, accountability, curiosity, and a focus on collaboration and foundational performance. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/shift-warehouse-controller-vector-logistics-6 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• SAP
• Forklift operation
• Health and safety (OHS)
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

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