Accounts Payable Assistant (6 Month Contract)

In brief

Overview This document explains the role of an Accounts Payable Assistant, a 6-month contract position with Oceana Group. The role's purpose is to manage an assigned portfolio of local and foreign vendor accounts, involving the validation and processing of invoices, completion of supplier reconciliations, preparation of payments, and resolution of queries. The assistant ensures that transactions and records are accurate, compliant, and completed within agreed service timelines. What you will do * **Invoice and Vendor Account Processing:** * Take ownership of an assigned portfolio of local and foreign vendor accounts. * Validate invoice details for statutory compliance and agreement to authorised, receipted purchase orders. * Process invoices, credit notes and prepayments accurately and timeously in SAP. * Investigate anomalies on unprocessed invoices and follow up to support timely capture. * **Reconciliations and Aged Items:** * Reconcile supplier statements to the creditors sub-ledger for review by the Team Leader. * Resolve reconciling items and maintain current supporting schedules. * Monitor the GRNV list for aged items and follow up to ensure clearing. * Compile query lists and coordinate resolution with retained businesses. * **Payments and Record Control:** * Prepare payment proposals based on reviewed supplier reconciliations. * Load approved payments on Standard Bank CATS and update completed payments in SAP. * File processed documentation, payment records and supplier reconciliations daily. * Maintain complete, accurate and accessible audit trails. * **Service and Audit Support:** * Engage clearly and courteously with suppliers to obtain statements and resolve issues. * Manage assigned work through the service-management tool and support achievement of the required resolution target. * Assist with audit queries and information requests on an ad hoc basis. * Escalate unresolved or high-risk matters to the Team Leader. Requirements (from the original advert) * **Minimum Qualifications required:** * Grade 12 Matric. * A certificate or diploma in Accounting, Bookkeeping or Finance will be advantageous. * **Minimum Experience and Technical Skills Required:** * Minimum 3 years' experience as a Creditors Clerk or in accounts payable. * Experience in a manufacturing or FMCG environment. * Financial Shared Services Centre experience will be advantageous. * Intermediate Microsoft Excel and proficiency in Microsoft Office. * Working knowledge of invoice validation, supplier reconciliations, GRNV, payment proposals and accounts-payable controls. * ERP experience such as SAP. * Exposure to Standard Bank CATS and service-management tools will be advantageous. * **Behavioural Skills and Competencies:** * Attention to Detail and Accuracy. * Methodical Working Style. * Accountability and Follow-through. * Communication and Supplier Service. * Planning and Organising. * Problem Solving and Initiative. * Teamwork and Collaboration. * Integrity and Confidentiality. * Ability to Work Under Pressure. Who should apply The ideal candidate for this 6-month contract role should have a Grade 12 Matric, with a certificate or diploma in Accounting, Bookkeeping, or Finance being an advantage. Applicants must have a minimum of 3 years' experience as a Creditors Clerk or in accounts payable, specifically within a manufacturing or FMCG environment. Experience in a Financial Shared Services Centre is advantageous. Essential technical skills include intermediate Microsoft Excel and proficiency in Microsoft Office, working knowledge of key accounts payable processes (invoice validation, supplier reconciliations, GRNV, payment proposals, and controls), and ERP experience (such as SAP). Exposure to Standard Bank CATS and service-management tools is beneficial. Candidates should also demonstrate strong behavioural competencies including attention to detail, a methodical working style, accountability, effective communication and supplier service, planning and organising abilities, problem-solving, initiative, teamwork, collaboration, integrity, confidentiality, and the ability to work under pressure. In support of the company’s Employment Equity Plan, applicants from designated groups will be given preference for this position. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/accounts-payable-assistant-6-month-contract-oceana-group-limited Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Microsoft Excel
• Microsoft Office
• SAP
• Bookkeeping

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Applying for contract roles

• State your notice period, contract length you can commit to, and earliest start date.
• Highlight recent project delivery and tools used, not only long-ago permanent roles.
• Confirm whether the role is PAYE, independent contractor, or labour-broker before accepting.
• Keep records of the listing URL and closing date in case you need to follow up.